How to Submit a Payment Claim for Teachers & Site Coordinators
Thank you for choosing to host a University of South Australia Preservice Teacher/s.
This page is designed to assist sites with the administrative tasks associated with placements and to ensure the timely and effective submission of payment claims.
Payment Options
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Invoices
Invoices
UniSA’s preferred method of payment is via invoice.
Using the Claim Calculator Tool below, your finance department can calculate the total claim amount, including the 2% admin fee, and prepare an invoice.
Step 1 - Prepare an Invoice
This task is typically handled by the site’s finance department. Use the Claim Calculator Tool to ensure accurate calculations.
Step 2 - Forward the Invoice to UniSA
Email the completed invoice to unisa.taxinvoices@unisa.edu.au, marked ATT: Education Futures in the subject line.
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Invoices (DfE / HRS)
Invoices (DfE / HRS)
UniSA’s preferred method of payment is via invoice.
Using the Claim Calculator Tool below, your finance department can create an invoice with the additional 2% admin fee and submit to unisa.taxinvoices@unisa.edu.au
Step 1 - Submit a Practicum Claim
Submit your practicum claim using the Department for Education’s HR Management Information System (HRS). Detailed instructions for submitting a practicum payment claim can be found at:
www.eduportal.sa.edu.au
(Accessible only to users on the Department for Education network)Resources
For assistance with HRS claims:
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- Self-Service Portal
- Email: Education.HR@sa.gov.au
- Phone: 8226 1356
Step 2 - Forward the Invoice to UniSA
Once your claim is submitted in HRS, email a copy of the invoice to unisa.taxinvoices@unisa.edu.au marked ATT: Education Futures in the subject line.
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Current Payment Rates
Ensure you are using the most recent finance pack, as payment rates may change yearly. Current rates (excluding the 2% admin fee and GST) are listed in the table below:
| Year | Position | Rate | Admin Fee |
|---|---|---|---|
| 2024 | Mentor Teacher | $37.22 per day | 2% |
| 2024 | Site Coordinator | $1.78 per day | 2% |
| 2023 | Mentor Teacher | $35.20 per day | 2% |
| 2023 | Site Coordinator | $1.68 per day | 2% |
Note: Claims cannot be processed until assessment reports have been submitted.
Contact Us
For further assistance, contact the Professional Experience Office (PEO):
Email: UnisaPlacement@unisa.edu.au
Phone: 8302 6606 (Monday to Friday, 9 am–4 pm)
Individual Payment Claims
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Read more
This process is managed individually by both the mentor teacher and the site coordinator. If your finance department prefers to invoice UniSA directly for all payments, please refer to the Invoices section above.
For those submitting individual claims, detailed instructions are provided below.
Important: UniSA is transitioning all sites to the invoicing process as it offers a more efficient and streamlined approach.
Steps for Submitting an Individual Claim:
Step 1
Download the following forms:
- Statement of Supervision by Mentor Teacher Claim Form
- Statement of Claim by Site Coordinator Claim Form
- Tax File Number (TFN) Declaration Form
Step 2
Complete the required forms as outlined below:
- Site Coordinators:
- Complete the Statement of Claim by Site Coordinator Claim Form.
- Complete the Tax File Number (TFN) Declaration Form.
- Mentor Teachers:
- Complete the Statement of Supervision by Mentor Teacher Claim Form.
- Complete the Tax File Number (TFN) Declaration Form.
Note: A new TFN Declaration Form must be submitted for each claim, as these forms are not retained on file.
Step 3
Scan all completed forms into a single PDF document and email to EDC-Placement@unisa.edu.au.
Step 4
The Professional Experience Team will review your submission to ensure all information is accurate. If discrepancies are found, you will be required to submit corrected forms.
Step 5
Once approved, the Professional Experience Team will forward your claim to the UniSA Payroll Team. Payments will be processed within 2-4 weeks, depending on the pay cycle.
Resources
Please see below for examples of completed claim forms:
