As we continue to live with the impact of COVID-19 and the changing situation locally, nationally, and internationally, the University will respond to new information as it becomes available to ensure we are following all Department of HealthSA Health, the Department of Education, Skills and Employment, and Safe Work Australia guidelines.

We ask all members of the University community to continue to practise physical distancing, hand and sneeze/cough hygiene and to use masks in all university settings to minimise the risk of spreading the virus.

This webpage provides responses to commonly asked questions for UniSA staff about the University’s management of the impact of COVID-19 and is updated regularly to reflect current Federal and State health advice. You can also stay up to date with University arrangements by viewing the latest all staff announcements.

By following the guidelines related to preventing the spread of COVID-19 we are making every effort to minimise the spread of the virus so that UniSA is as safe as possible an environment in which to work and study. We thank you for playing your part.

1. Health & Wellbeing

A guide to the current SA Testing, Isolating and Quarantine requirements can be found here. For further information about COVID-19, its symptoms, or physical distancing practices please refer to SA Health’s website.

The University has a Protocol for reporting confirmed cases of staff members who contract the virus and staff members who are close contacts of a confirmed case that all staff are required to follow.

If any of the scenarios below apply to you, or a staff member who reports directly to you, please follow the steps outlined in the Reporting Protocol as soon as possible:

  1. You are displaying symptoms consistent with COVID-19 and have been tested but have not yet received your result.
  2. You are travelling/returning from overseas or interstate and are required to self-isolate;
  3. You are a confirmed close contact of a positive case.
  4. You are confirmed as having tested positive for COVID-19.

If you have any concerns that you may have been in contact with a confirmed case or you require further information, please read the latest advice from SA Health on testing, tracing, isolation and quarantining (TTIQ), here.

2. Impact on University Operations

  • Is the University still open? minus-thick plus-thick

    Yes, UniSA campuses are open with some changes to teaching delivery, facility accessibility and University services that have been put in place to minimise the risk and spread of COVID-19.

    The maximum persons allowed in all facilities, meeting rooms and classes will be determined by the density requirements posted at each room’s entry point(s). Room capacities are regularly being reviewed by the Facilities Management Unit, taking into account information contained within the Emergency Management Direction and the guidance provided by the Enterprise Leadership Team. Please contact FM Assist if you need assistance in determining the maximum capacity of a room.

    UniSA Library facilities are open and accessible. Study areas and small meeting rooms in campus libraries have been set up to ensure physical distancing. Signage is provided to remind students of good social distancing practices. Students are asked to always observe the adjusted seating capacity of the bookable group study and meeting rooms.

    All essential business visitors are also able to attend University campus environments in locations where physical distancing measures can be easily maintained. All visitors will be expected to comply with the physical distancing, hygiene and face mask protocols in place.

    The University is constantly monitoring government directions and will continue to adhere to Federal and State advice on what control measures are required.

    The University will always consider the health, safety and wellbeing of our community when decisions are being made about our services and operations. Any changes as a result of COVID-19 will also be communicated promptly to staff, with advance notice wherever possible.

    Last updated: Friday 29 October 2021

     

  • Which activities are on campus and which are online? minus-thick plus-thick
    • Lectures and exams will remain online throughout 2022.
    • Where it is possible, practicums, tutorials and other teaching, learning or research activities will be delivered online. 
    • Where specific teaching, learning or research activities require face-to-face delivery, they will be delivered face-to-face, in accordance with all applicable COVID-19 management protocols.
    • Swipe card access will be required for all University buildings, including libraries and student spaces.
    • Student placements will be managed in accordance with the applicable regulations of the placement partner.
    • Where UniSA staff can carry out your duties remotely or from home, have the appropriate line management approvals in place and should you choose to do so, you have the flexibility to work remotely.
    • Where staff members are required to carry out your duties from an on-campus location, all applicable COVID-19 management protocols will be in effect.
    • All staff, students and visitors will be required to wear facemasks in all University settings – including all public, shared office or administration, meeting, library, laboratory, teaching, learning and research facilities, unless medically exempted. until further notice. This approach will mitigate ‘close contact’ risk for our entire community.
    • A limited number of masks are available from Campus Central and Security offices in the event some staff or students do not have their own with them. 
    • UniSA staff members do not need to book leave to get a COVID-19 vaccination or booster, or a COVID-19 test. Simply inform your line manager, who will be as accommodating as possible.
    • If you are deemed a close contact and subject to an isolation order, please follow the Reporting Protocol. Staff members should be able to continue to work remotely during the applicable period.
    • If you are a staff member and you test positive for COVID-19, please follow the Reporting Protocol as soon as practicable to ensure your manager is informed.
    • Students should inform their Course Coordinators directly (and HDR students their supervisor(s)) if they have returned a positive COVID-19 test result, or if they are required to self-isolate by virtue of having been deemed a close contact. You will be supported in the same way that you would if experiencing any occurrence of personal illness.
    • You should not physically attend the University for 14 days after returning a positive COVID-19 test result.
    • If you are a UniSA staff member who is COVID-19 positive, whether you are symptomatic, or asymptomatic, during the applicable isolation period you are fully entitled to use your sick leave. If you choose not to avail of sick leave while subject to an isolation period and would rather wish to work remotely, you can continue do that.
    • If you are a staff member who is caring for someone who is COVID-19 positive, you can use carer’s leave or family responsibility leave.
    • Staff directed to quarantine or self-isolate by health authorities must register their absence with their line manager and through the myHR system.
    • These measures will be continually reviewed and we will provide further advice as we approach SP2 Census Date (31 March 2022).

    If you need help:

    The University is constantly monitoring government directions and will continue to adhere to Federal and State advice on what control measures are required.

    The University will always consider the health, safety and wellbeing of our community when decisions are being made about our services and operations. Any changes as a result of COVID-19 will also be communicated promptly to students and staff, with advance notice wherever possible.

    Last updated: Wednesday 12 January 2022

  • Are there any changes to the academic year in response to COVID-19? minus-thick plus-thick

    As the academic year progresses, we will continue to assess teaching delivery, assessment, examinations, grading and intake dates so these align with government health advice and to ensure the health, safety and wellbeing of the entire UniSA community.

    We will continue to monitor the ongoing situation and communicate updated information promptly to all staff and students, with advance notice wherever possible.

    Last updated: Friday 29 October 2021

  • Do I have to use the SA Government QR code to check in when I come on to campus? minus-thick plus-thick

    Where QR codes are displayed in and around University facilities, on-campus retail outlets and at relevant events, staff, students and visitors are required to use them to check in before entering.

    Staff are NOT required to check in when attending UniSA facilities to work e.g. conducting a workshop with students, or attending the office. However, we do ask that you check in via the UniSA SafeZone app.

    Swipe card access is also required to access University buildings and facilities.

    You DO need to check in when you are purchasing and consuming food or beverages from a campus retail outlet, visiting a health clinic, or participating in any UniSA activity or event displaying a QR code.

    Find out more about using the QR code to check in.

    Last updated: Friday 29 October 2021

  • How can TIU support me with online teaching? minus-thick plus-thick

    TIU has several resources and supports in place to assist staff with teaching online. Visit the TIU webpage for more information on workshops and individual consults or visit the dedicated FAQ page for answers to the most common queries.

    All UniSA staff can book consultations with an Academic Developer for questions regarding their curriculum or course design for face-to-face or online teaching, Online Educational Designer for any questions they have regarding teaching online, and a Media Developer for any questions they have regarding recording or editing videos using Panopto.

    Last updated: Friday 29 October 2021

     

  • Other jurisdictions are placing limits on public indoor gatherings and meetings – are we? minus-thick plus-thick

    All staff must follow the University’s social distancing protocol and density requirements when holding any meetings on campus. Please contact FM Assist if you need assistance in determining the maximum capacity of a room.

    Last updated: Friday 29 October 2021

  • How can I continue to safely conduct my research activities? minus-thick plus-thick

    You can undertake research and fieldwork activities where research continuity plans, risk assessments and appropriate physical distancing measures (including PPE where required) have been put in place.

    If the research activity requires engagement with the public, then suitable adjustments to arrangements may be required and in some cases the research may need to be postponed. This will need to be determined on a case-by-case basis.

    Please ensure you’re mindful of the following when accessing campus research facilities:

    • You will need to meet WHS controls, as well as any technical or supervisory requirements; and
    • You will need to complete an up to date researcher preparedness framework and return to the relevant Dean/Director Research.

    Physical distancing protocols also must be strictly met by all researchers, as well as all other WHS requirements, including use of the UniSA Safezone app with location enabled and the wearing of masks. 

    Requests for on-campus research and for off-campus field work—including by research degree students—should be signed off by the applicable Dean of Research, unless you are travelling into an area for which there are cases and advisories in place.

    Last updated: Friday 29 October 2021

  • What is happening with research grants? minus-thick plus-thick

    For queries regarding research grants, please contact grant.management@unisa.edu.au. The Research and Innovation Services Team have expanded the number of people managing these enquiries. They will communicate regularly with the ARC and NHMRC, and work through enquiries for all categories of research funding and update FAQs to help researchers manage these important partnerships. We will similarly be working with our research leaders to advance appropriate contingencies for research activities and HDR students. 

    Last updated: Friday 29 October 2021

  • Is the UniSA library still open? minus-thick plus-thick

    UniSA Library facilities are open and accessible, with swipe card access. Study areas and small meeting rooms in campus libraries will be set up to ensure physical distancing. Signage is provided to remind students of good physical distancing practices. Students are asked to always observe the adjusted seating capacity of the bookable group study and meeting rooms.

    Last updated: Friday 29 October 2021

  • What UniSA sports and recreation facilities are open? minus-thick plus-thick

    The University’s gyms, pools and indoor fitness facilities – including UniSA Sport – operate in line with Federal and State Government advice.

    For more information, please visit the UniSA Sport website or follow UniSA Sport on Facebook.

    Last updated: Friday 29 October 2021

  • Can I use the on-campus prayer rooms? minus-thick plus-thick

    Yes, you can use the on-campus prayer rooms. You will need to consider the number of people in the prayer room at any one time and follow the physical distancing and density requirements set out in the State Government’s Emergency Management Direction. The capacity of all shared spaces is clearly signed to align with official health advice and limitations must be followed.

    Last updated: Friday 29 October 2021

  • What on-campus food outlets are open? minus-thick plus-thick

    University food outlets operate in line with State government protocols, and may have certain restrictions in place from time to time. For more information, visit the FMU food vendors webpage or contact FM Assist.

    Last updated: Friday 29 October 2021

  • Can I still use the end of trip facilities when I ride to work? minus-thick plus-thick

    Yes, you can use the secure storage areas to secure your bike. Please ensure you continue to abide by the 1.5 metre physical distancing guidelines while doing this. Change room facilities are also available for use.

    Last updated: Friday 29 October 2021

  • Can I still use the lifts? minus-thick plus-thick

    Lifts within buildings will continue to remain in operation. The government has excluded lifts from the required square metre social distancing protocol.

    Last updated: Friday 29 October 2021

  • What COVID-19 requirements do I need to be aware of when planning an event on campus? minus-thick plus-thick

    For any on-campus events, the University has implemented guidelines and processes to ensure the safety of our community.

    If you or your team is planning to host an event on campus, please contact your local FM Assist office in the first instance so they can advise you on the next steps, and what you need to be aware of based on the nature of your event, who is invited, how event registrations are managed and how many participants will be attending.

    Depending on your specific circumstances, you may be required to complete and submit a COVID-Safe Plan in consultation with FMU (which will also provide you with a COVID Safe Check-in QR code), as well as COVID Marshal training.

    If you are planning an event with more than 1,000 attendees, you will need to complete a COVID-Management Plan and have a dedicated person assigned as COVID Marshal.

    Please note all events will also need to meet the relevant physical distancing, density and hygiene requirements outlined in the State Government’s Emergency Management Direction.

    Last updated: Friday 29 October 2021

  • International students arriving in SA minus-thick plus-thick

    We are thrilled to welcome international students back on campus

    With limited availability of flights and continuing Covid-19 concerns, many students will not be able to arrive in time to commence Semester 1 on campus. Online teaching will continue, to allow students to transition throughout Semester 1.

    There are some important things for students to consider before they book flights, so we’ve created a list of essential details to help prepare for travel to South Australia.

    We understand the current travel requirements and restrictions may be confusing and also that they are subject to regular changes. For the most up-to-date information and requirements, students should always refer to the Department of Home Affairs website for information on entering Australia, and the SA Government website for information about entering South Australia.

    Study Adelaide has also created a helpful page of FAQs for the return of international students to Adelaide.

    Last updated: Friday 7 January 2022

  • Can we share food at a Team/Unit Meeting? Or have a morning tea? minus-thick plus-thick

    SA Health recommends, to protect yourself, your co-workers and others that food handling and sharing be limited in the workplace.

    For small group meetings (single table, team meetings), a share platter of food is allowed.

    For larger group meetings (where multiple tables are required), it is advised that shared food be restricted to each table and only consumed by people seated at that table.

    Last updated: Friday 29 October 2021

  • Can we have a BBQ/Sausage Sizzle? minus-thick plus-thick

    Yes, but certain measures must be taken to reduce the risk of infection, including:

    • People being served must practise physical distancing when lining up to order and practise good hygiene.
    • No self-service of condiments etc. (person serving the food must apply condiments).
    • Cooked food must be protected from contamination and stored away from the area where orders are placed.

    Last updated: Friday 29 October 2021

3. Travel Advice

  • What travel ban restrictions are in place? minus-thick plus-thick

    The outbreak of the COVID-19 virus has placed some restrictions on intrastate, interstate and international travel.

    All international travel on University business and/or study tours is suspended until further notice.

    For existing travel bookings which have not yet commenced (and were previously booked through the University), the University’s Travel Team will work with affected travellers to cancel flights and accommodation.

    For more information on overseas travel restrictions the State and Federal governments currently have in place, refer to the SA Government’s travel restrictions webpage.

    Required essential work-related interstate travel may be approved. Requests for approval of essential interstate travel will be reviewed in line with State border restrictions.

    For all support around travel-related issues for travel booked via the UniSA Travel Team, contact 08 8302 6430 or e-mail travelteam@unisa.edu.au.

    For all current travel restrictions applicable to South Australia, refer to the SA Government’s travel restrictions webpage.

    Last updated: Friday 29 October 2021

  • I have been booked to attend a future conference, should I still go? minus-thick plus-thick

    In line with the University’s travel announcement, and the Federal Government advice, all international travel on University business and/or study tours is suspended until further notice.  

    For existing travel bookings which have not yet commenced (and were previously booked through the University), the University’s Travel Team will work with affected travellers to cancel flights and accommodation.

    The University will consider work-related regional travel and required essential work-related interstate travel. Requests for approval of essential interstate travel will be reviewed in line with State border restrictions.

    As this is an ever-evolving pandemic and restrictions are assessed and eased it is advised that you continue to monitor travel restrictions set by the University, as well as the Federal and State Government.

    For all support around travel-related issues for travel booked via the UniSA Travel Team, contact 08 8302 6430 or e-mail travelteam@unisa.edu.au.

    Last updated: Friday 29 October 2021

  • A visiting scholar is scheduled to arrive in Australia. Do I need to cancel their visit? minus-thick plus-thick

    The University will continue to follow and align with the Australian Government’s direction. At this stage we are working to support current international travel and border restrictions. A decision will need to be made based on the Government’s advice in line with the visiting scholar’s arrival date. It is recommended that you remain in contact with them regularly and ensure they are aware of and monitoring the Australian Government’s provisions about travel into Australia from overseas.

    Last updated: Friday 29 October 2021

     

  • Can I travel from Interstate to South Australia? minus-thick plus-thick

    As part of state control measures, the Government will, from time to time impose border restrictions for anyone travelling into and out of South Australia. To find out more and what registrations may be required to complete, visit the SA Government Travel restrictions webpage.

    Last updated: Friday 29 October 2021

  • What is an Essential Traveller? minus-thick plus-thick

    If you wish to travel and consider your trip essential for work purposes, please be aware of the following process.

    As per the directive from the Vice Chancellor, all travel requests are required to go through an essential travel assessment prior to ticketing. The following steps are required to be undertaken:

    1. Discuss your travel requirement with your Line Manager/Supervisor to ensure the proposed travel is classed as essential;
    2. If so, complete a BTR (Business Travel Request) with your travel requirements, and;
    3. Once the BTR is submitted, complete remaining information relevant to your requirements and submit to the Travel Team member looking after your request.

    Once the completed essential travel questionnaire is received, additional endorsement is sought from ELT and the Travel Team member will keep you informed as to the status of your request.

    For personal travel, the SA Government has set out what they define as an ‘Essential Traveller’ – please refer to the schedules linked at the bottom of their Travel restrictions webpage for more information regarding this, as well as the South Australia Police website for advice around cross-border travel.

    Last updated: Friday 29 October 2021

4. Working Flexibly

  • Working from home minus-thick plus-thick

    We all have an obligation and responsibility to support each other and to create a safe working environment in line with current health advice, whilst we endeavor to continue to deliver services to our students and partners.

    The University remains open for business as we continue to deliver our teaching, research, support and administrative functions. Where you can carry out your duties remotely or from home and have the appropriate line management approvals in place you can work remotely. Where you are required to carry out your duties from an on-campus location, all applicable COVID-19 management protocols will be in effect.

    These arrangements will remain in place until 31 March 2022, enabling maximum flexibility for business continuity and operations in the coming weeks. If you do choose to continue an existing work from home arrangement with your line manager/supervisor’s approval, you will only need to complete the required WHS forms if there has been a substantive change in the agreed arrangement, for example a change on your remote work location.

    Relevant information about working from home, the required WHS forms, information on wellbeing, and other resources to support staff working remotely are available on the People, Talent and Culture page. Please remember that all working from home/remote working arrangements require the formal approval of your line manager/supervisor.

    While working from home staff are reminded that they must still:

    • Remain contactable by, and follow the direction of, their line manager or supervisor
    • Continue to follow all relevant University policies and procedures
    • Observe confidentiality of, and ensure the integrity and security of, information in both hard and soft copy. Security of information, data integrity and privacy in the home-based/remote worksite will need to mirror the University’s office-based policies
    • Take care to ensure their health and safety in their home during periods in which they are working. All WHS procedures which apply at the staff member’s usual place of work, shall, as far as practicable, apply in carrying out work at home.

    Last updated: Wednesday 12 January 2022

     

  • I am concerned about travelling to work via public transport at this time? minus-thick plus-thick

    If you are working on campus/at a University location and are concerned about using public transport, you should liaise with your line manager/supervisor to consider adjusted work times in order to facilitate travel to and from work outside peak periods.

    Last updated: Wednesday 12 January 2022

  • What University data sensitivities should I be mindful of when working from home? minus-thick plus-thick

    While you are working from home, please maintain the security and privacy of the University’s data by ensuring that no one else in your household (or visitors to your household) can access or view University data. There is information available here to help you keep UniSA data safe. If you have any questions of concern in this regard, please contact the IT Help Desk.

    Please remember that all University policies and procedures must be complied with whilst working remotely/from home.

    Last updated: Wednesday 12 January 2022

  • Do I need to need to lodge any forms to work from home? minus-thick plus-thick

    If you will be working from home you are required to complete the Working from Home Arrangement form (WHS52).

    This is to ensure that the arrangement agreed with your line manager/supervisor has considered the implications for your position, and that of other staff, so that we can be reassured that you can do safely and productively. Once established, the working from home arrangement should be regularly reviewed to ensure staff are receiving the appropriate support and regular contact with their line manager/supervisor and colleagues.

    If your line manager/supervisor has approved you working temporarily from an interstate location, please ensure that the specific location you will be working from is recorded on your form.

    Once you're set up, use the WHS29 - Home Workstation Self-Assessment (Appian form), designed to help staff work from home safely.

    If you have an existing work from home arrangement approved by your line manager/supervisor to 28 January 2022, and your line manager/supervisor approves this continuing to 31 March 2022, you will only need to complete the required WHS forms if there has been a substantive change in the agreed arrangement, for example a change on your remote work location.

    Last updated: Wednesday 12 January 2022

  • Does working from home include being able to work from interstate? minus-thick plus-thick

    If you are able to still meet the expectations and requirements of your position and you have your line manager/supervisor’s approval that you can do so appropriately whilst still complying with all University requirements, this can be considered. However, you will need to ensure that you are able to attend campus as and when required, which could be at short notice.

    Please record any interstate working arrangements on your Working from Home Arrangement form (WHS52), including specifying the location at which you will be working.

    Last updated: Wednesday 12 January 2022

  • I’m not able to work from home due to the nature of my work or my personal circumstances. What should I do? minus-thick plus-thick

    The University is not requiring staff to work from home at this time. It is making it possible for staff who choose to do so and have their line manager/supervisor’s approval to arrange to work from home. The University remains open for business at this time for all of our teaching and research activities.

    Some staff responsible for urgent or critical operations may be advised of alternate working arrangements to support business continuity.

    If you have any concerns in relation to your personal circumstances and your working arrangements, you can contact your local People, Talent and Culture business partner for additional advice and support.

    Last updated: Wednesday 12 January 2022

  • What can I claim for tax deductions while working from home? minus-thick plus-thick

    The ATO has provided advice on expenses you may incur if you are working from home and the ways you can claim them. You can access that information on the ATO website.

    Last updated: Wednesday 12 January 2022

5. Leave and Other Employment Matters

We have developed a set of COVID-19 Key Employment principles that guide our approach as we continue to monitor the current situation and ensure we are responding appropriately.  Our aim is to assist staff by providing clarity on how we will manage a number of key activities going forward, which will enable us to maximise our efforts to keep staff engaged and working productively while contributing to minimising the spread of the virus.  These principles are regularly reviewed and adapted, so do check in regularly to ensure you have the latest information.  

  • Wellness Leave minus-thick plus-thick

    In 2021, the University introduced an exceptional additional special leave with pay benefit to recognise the sustained achievements of our staff and the flexibility and commitment they’ve shown in responding to the pandemic over the last two years. This exceptional additional special leave with pay benefit is only available to continuing and fixed term staff members who were employed with the University on 15 November 2021 and is available pro rata subject to your employment fraction.

    Two additional days of paid ‘wellness’ leave are available for eligible staff to take between Monday 15 November 2021 and Friday 1 April 2022. They are not available to take after this period and cannot be carried forward, to ensure staff access additional respite at a time when it’s needed.

    The two days are available pro rata based on your employment fraction. If you work part time, you can work out your pro-rata entitlement by multiplying the 2 days by your employment fraction. For example, if your fraction is 0.65 FTE, your entitlement is 1.3 days. The myHR booking system will ask for your leave in hours and minutes. If you are an academic staff member, 0.65 FTE would equate to 9 hours and 45 minutes, and for a professional staff member it would be 9 hours and 33 minutes.

    The additional paid leave days can be combined with other leave types and requested through the myHR system for your line manager/supervisor’s approval.

    If you have any questions regarding the additional wellness leave contact AskPTC or your local People, Talent and Culture team will be happy to assist. 

    Last updated: Wednesday 12 January 2022

  • Why is the discretionary benefit of Exceptional Special Leave with Pay no longer available? minus-thick plus-thick

    The provision for Exceptional Special Leave was established in response to the initial impact of COVID-19 for those staff affected by the significant economic impact of the pandemic. As vaccination rates increase, the University has reviewed the leave provisions.

    Where a staff member is required to isolate or quarantine, they may work remotely as agreed with their line manager/supervisor, or they can access their accrued leave entitlements, or if necessary, take leave without pay.

    If you have any questions regarding the additional two days wellness leave, you can contact AskPTC or your local People, Talent and Culture team will be happy to assist.

    Last updated: Wednesday 12 January 2022

  • The University has enabled staff to work from home during a period in which I have booked leave. Can I cancel the leave? minus-thick plus-thick

    When working remotely/from home, normal leave provisions apply. Your leave still needs to be approached as you would when you are working on campus. If you are working from home, then you are required to present for work and perform your duties as if you were working on campus (as agreed by your line manager/supervisor).  

    Last updated: Wednesday 12 January 2022

     

  • I have been advised by a healthcare authority to self-isolate due to potential exposure to COVID 19, am I entitled to leave? minus-thick plus-thick

    In the first instance discuss your situation with your line manager/supervisor to confirm whether you can continue to work from home/remotely. If your work necessitates you continuing to work on campus or other University premises, they will explore with you whether you can undertake alternative duties from home. Your line manager/supervisor should advise ptc@unisa.edu.au of your absence in line with our reporting Protocol so the appropriate support can be provided.

    If your line manager/supervisor determines that you are unable to undertake your normal or alternative duties from home, please contact your local People, Talent and Culture team, who will work with you to identify what alterative arrangements may be available. 

    Please remember your absence from work should always be recorded through the myUNISA portal.

    Last updated: Wednesday 12 January 2022

  • I was directed by SA Health to be tested for COVID-19 and did so during work hours. Do I need to access leave for this time? minus-thick plus-thick

    No. If you need to get a COVID-19 PCR test this can be accommodated during working hours without booking leave as long as you advise your line manager/supervisor.

    The University will also support you having paid time release to attend vaccination appointments (including booster vaccines), on the understanding that you will have discussed it with your line manager before confirming the appointment and your absence will not disrupt the delivery of teaching or other key services.

    Last updated: Wednesday 12 January 2022

  • Can I attend a vaccination appointment during work time? minus-thick plus-thick

    Yes, you can attend a vaccination appointment during work time, including to receive a booster vaccine. The University will support you having the time to attend the appointment, including reasonable travel time, on the proviso that you have discussed it with your manager before confirming the appointment and your absence will not disrupt the delivery of teaching or other key services.

    If you are unwell following the vaccination, you can access personal leave entitlements or other accrued paid leave entitlements. If all paid leave entitlements are exhausted, staff may be eligible for special leave with pay subject to the approval of their Executive Dean or Director of Unit.

    You can also take time during working hours to get a PCR test without the need to access paid leave entitlements, once you have discussed the need to get a test with your line manager.

    Last updated: Wednesday 12 January 2022

  • I have contracted COVID-19 and am not able to undertake my full range of normal duties, what is the appropriate leave to take? minus-thick plus-thick

    Continuing and fixed term staff should take personal (sick) leave in the event they are confirmed as having contracted COVID-19 and they are unable to undertake their normal duties via alternative working arrangements.

    Where your personal leave is exhausted you may access any other accrued leave entitlements (e.g. recreation leave or long service leave). Please ensure that you follow the Reporting protocol and advise your line manager/supervisor as soon as possible. The Reporting Protocol requires you to email ptc@unisa.edu.au and this will ensure your local People, Talent and Culture Business Partner is also aware of your absence.

    For casual staff members, please see the frequently asked question, “As a casual staff member, what support is available to me?” 

    Last updated: Wednesday 12 January 2022

  • I’m a supervisor and a member of my team is displaying flu-like symptoms. What should I do? minus-thick plus-thick

    Firstly, please refer to the FAQ ‘What should I do if I feel unwell and have symptoms consistent with COVID-19?

    Continuing and fixed term staff should first access personal (sick) leave if they are not well enough to attend work/perform their duties as normal.  If a staff member believes they can undertake their full range of normal duties or alternative duties and as their line manager/supervisor you agree, they may continue to work from home if that is appropriate in the circumstances.

    They can also consider accessing any other accrued leave entitlements (e.g. recreation leave or long service leave) if they cannot perform all their duties or alternative duties cannot be found or they have exhausted their personal leave entitlement.

    For casual staff members, if working from home is not possible due to the nature of their work, then the casual staff member will not receive paid leave.

    Please contact AskPTC or your People, Talent and Culture representative to discuss any questions you may have.

    Last updated: Wednesday 12 January 2022

     

  • I have a staff member who is required to self-isolate due to medical advice, what should I tell them? minus-thick plus-thick

    If a staff member is required to quarantine due to COVID-19, consider whether they can work from home in the first instance. If this is not possible, you should follow the steps outlined in the Reporting Protocol which include the requirement to advise ptc@unisa.edu.au of the staff member’s absence so the appropriate advice and support can be provided.

    If a continuing or fixed term staff member becomes unwell and/or has been tested and confirmed as having contracted COVID-19 during their quarantine period, and they are unable to continue to undertake their full range of normal duties they should take personal (sick) leave for the remainder of the quarantine period until such time as they are confirmed as able to return to the workplace in line with SA Health advice.  You should follow the steps outlined in the Reporting Protocol which include the requirement to advise ptc@unisa.edu.au of the staff member’s absence so the appropriate advice and support can be provided.

    If the staff member feels well enough to undertake their duties during an isolation period and prefer to work remotely rather than access personal leave, they may do so.

    It is important to remain in regular contact with the staff member during their quarantine period (or as appropriate during a period of personal leave) and to ensure that staff are aware that the University’s Employee Assistance Program (EAP) is available to them during this time.

    The University also has a range of wellbeing information, resources, training modules and tools available through the People, Talent and Culture website.

    SA Health has a mental health support line available on 1800 632 753 (available 7 days a week from 8.00am to 8.00pm) as well as a mental health fact sheet with more information on their website.

    Last updated: Wednesday 12 January 2022

  • I am pregnant and concerned about COVID-19. minus-thick plus-thick

    In the first instance discuss with your line manager/supervisor how you are feeling. Where it’s appropriate and practicable, the University is enabling staff to work from home. You should be guided by advice from your treating medical practitioner. If you are unable to undertake your full range of duties from home, we will explore with you whether you can undertake alternative duties.  If this is not practicable or you are unable to undertake your full range of duties, your line manager/supervisor can discuss with you access to paid leave entitlements (e.g. personal leave, recreation leave, long service leave etc) as provided in the University’s Enterprise Agreement. In the event those leave entitlements are exhausted, you may be able to access special leave without pay subject to approval by the relevant delegate, in this circumstance we suggest you seek further information from AskPTCor your People, Talent and Culture representative.

    The University also has a wide range of wellbeing information, resources, training modules and tools available through the People, Talent and Culture website.

    Additionally, SA Health has a mental health support line you can contact on 1800 632 753 (available 7 days a week from 8.00am to 8.00pm) as well as a mental health fact sheet with more information on their website.

    Last updated: Wednesday 12 January 2022

  • I have been in quarantine or isolation. When can I return to work on campus? minus-thick plus-thick

    If you are in isolation because you have tested positive for COVID-19, you can leave isolation once you have complied with the SA Health requirements.

    Even if you feel well, you are required to remain in isolation until the date advised by SA Health.

    If you have been in contact with a confirmed case of COVID-19 or directed to quarantine by SA Health, you are required to remain in quarantine until the end of your designated quarantine period, even if you return a negative test result.

    Please refer to the SA Health website for further information.

    Last updated: Wednesday 12 January 2022

  • Do I need a medical certificate to return to work? minus-thick plus-thick

    You don’t need a medical certificate to enable you to return to work unless your line manager/supervisor requests one because it is relevant to your individual circumstances. The University recognises that due to the particular current circumstances relating to COVID-19 it may not be possible to provide a medical certificate, particularly for staff who have quarantined in line with SA Health advice.

    If evidence of your circumstances is required and you are unable to provide a Medical Certificate or confirmation of SA Health advice, we may ask that you provide a Statutory Declaration.

     Last updated: Wednesday 12 January 2022

  • I have contracted COVID-19 during a period of booked recreation leave. Can I change my leave booking to personal (sick) leave? minus-thick plus-thick

    Yes, if you are able to confirm you received a positive result for COVID-19 or received a medical certificate from your treating medical practitioner.

    Last updated: Wednesday 12 January 2022

  • I am the primary carer of a child school age or younger, and am having difficulty undertaking my usual workload during term time – what are my options? minus-thick plus-thick

    If you are the primary carer of a child school age or younger, and are having difficulty undertaking your usual workload for a period of time during term time due to:

    a)    the school/preschool/OSHC/childcare centre/vacation care my child attends has been closed or been directed to close due to COVID-19; or

    (b)   the regular care arrangement (e.g. family member or other carer arrangements) for my child is unavailable due to COVID-19,

    where your ordinary care/schooling arrangements are not available, and you are unable to make alternative arrangements:

    • As a first step talk to your line manager/supervisor about your current working arrangements and what potential changes to your hours of work could be considered to accommodate your usual responsibilities. The University’s Flexible Work Arrangements Procedure will be helpful in identifying potential options.  
    • If your circumstances cannot be accommodated by changes to your work pattern and you are unable to undertake your usual responsibilities, continuing and fixed term staff are able to access paid Family Responsibility Leave (FRL) and/or personal/carer’s leave. Where your FRL and personal/carer’s leave entitlements are exhausted you may access any other accrued leave entitlements (e.g. recreation leave, long service leave). Certain leave types may be taken in full or part days, to support you managing your responsibilities.
    • All staff, including casual staff, may be eligible to access unpaid carer’s leave (up to two days unpaid per occasion for unexpected emergency) in accordance with the University’s Enterprise Agreement.
    • Continuing and fixed term staff may request Special Leave Without Pay for a specific period should their other leave entitlements be exhausted. For more information please contact AskPTC, your People, Talent and Culture representative and see the Special Leave Procedure.
    • Where a casual staff member requires an extended period of time away from work due to carer’s responsibilities, they should discuss their situation with their line manager/supervisor as soon as possible.

    Last updated: Wednesday 12 January 2022

  • Do I need to report my absences from work relating to COVID-19? minus-thick plus-thick

    Yes, the University will need to keep a record of any absences related to COVID-19, including absences related to self-isolation.  Please ensure you record your leave absences through the myHR portal. Please ensure you follow the steps required in the Reporting Protocol if you receive a positive test result for COVID-19 or are identified as a close contact of a confirmed case.

    Last updated: Wednesday 12 January 2022

  • I would like to stay home as a precaution against being exposed to COVID-19, am I entitled to leave? minus-thick plus-thick

    We understand that some members of the University community feel anxious about the current COVID-19 pandemic and the University will prioritise working from home arrangements for staff in in high risk groups and those who are pregnant.

    For other staff who wish to stay home as a precaution, you should discuss how you’re feeling with your line manager/supervisor.  While the University will be facilitating working from home arrangements where practicable, and for as many staff as possible, in line with communications issued and updated by the University, such arrangements may not always be able to occur in the manner or way staff may seek for operational reasons.

    It may be that you would benefit from support from our Employee Assistance Program, via Human Psychology. This free, confidential service is available to staff and their families and can be contacted on 1300 277 924.

    The University is committed to taking appropriate and proportionate measures to ensure staff are provided a safe working environment and continuing and fixed term staff may also access other forms of paid leave in these circumstances subject to approval of their line manager/supervisor.

    Last updated: Wednesday 12 January 2022

     

  • I need to provide care to someone in my household who has COVID-19. minus-thick plus-thick

    Please refer to SA Health advice for the household quarantine requirements in cases of identified contact with a person infected with COVID. Your line manager/supervisor will work with you to identify what options may exist for alternative working arrangements for you. 

    Continuing and fixed term staff may access paid Family Responsibility Leave (FRL) and personal/carer’s leave.  Where your FRL, personal leave/carer’s leave is exhausted, you may access any other accrued leave entitlement until that is exhausted.

    If you are identified as a close contact, either you or your line manager/supervisor must report your absence via ptc@unisa.edu.au in line with the University’s Reporting Protocol to ensure that the appropriate advice and support can be provided.

    Casual staff who are quarantining as a result of caring for a member of their household who has COVID-19, can access unpaid carer’s leave where they are caring for a member of their household in accordance with the University’s Enterprise Agreement.

    Last updated: Wednesday 12 January 2022

     

  • As a casual staff member, what support is available to me? minus-thick plus-thick

    The University recognises the impact that COVID-19 may have for casual staff members, given they are not entitled to paid leave entitlements. The University’s first preference will be to work with our casual staff members directly impacted by COVID-19 to explore whether work can be undertaken remotely in line with their contracted hours.

    In the event that the projected hours of a casual staff member are unable to be performed due to:

    • Government directives or advice;
    • Operational decisions by the University to require staff to work remotely or to pause specific business activities; or
    • Other factors beyond the University’s control,

    the University will consider whether it can provide alternative duties consistent with the work and hours outlined in the staff member’s casual contract or other arrangements as agreed with the staff member.

    If this is not possible, and the casual staff member is unable to undertake their duties in a remote working arrangement, the staff member will be paid for time they have worked to date as approved by their time sheet approver up until the date the work ceased.

    The University also has a range of wellbeing information, resources, training modules and tools available through the People, Talent and Culture website.

    SA Health has a mental health support line you can contact on 1800 632 753 (available 7 days a week from 8.00am to 8.00pm) as well as a mental health fact sheet with supporting information on their website.

    Last updated: Wednesday 12 January 2022

  • I am identified as in a high-risk category if I contract COVID-19, what does this mean for me? minus-thick plus-thick

    The University recognises that staff with underlying illnesses that make them more vulnerable to respiratory disease, including those with diabetes, chronic lung disease, kidney failure, people with suppressed immune systems and older people, are at a higher risk if they contract COVID-19.

    The University remains committed to supporting staff and students in high risk groups and will work with them to consider alternative working arrangements or other reasonable adjustments to their normal activities. For further information, staff should contact their People, Talent and Culture representative for advice on potential options.

    SA Health has a mental health support line you can contact on 1800 632 753 (available 7 days a week from 8.00am to 8.00pm) as well as a mental health fact sheet with more information on their website.

     Last updated: Wednesday 12 January 2022

  • My Fixed Term Contract (FTC) is due to end shortly, will this be affected by COVID 19? minus-thick plus-thick

    The University will continue to abide by the provisions of the University’s Enterprise Agreement, legislation and University policies with respect to employment terms and conditions. We have developed a set of COVID-19 Key Employment Principles  that will guide our thinking as we continue to manage the impact of COVID-19. Our aim is to assist staff by providing clarity and certainty where we can on how we will manage a number of key activities going forward, that will enable us to maximise our efforts to keep staff engaged and working productively whilst contributing to minimising the spread of the virus. These principles will be reviewed and evolve as we navigate the current situation. If after reviewing the principles you have further questions, please contact AskPTC or your local People, Talent and Culture team.

    Last updated: Wednesday 12 January 2022

     

  • I have a contract due to commence shortly, but am required to isolate/quarantine, what will happen? minus-thick plus-thick

    Please let the Hiring Manager or your Recruitment Consultant know about your situation by contacting them directly.

    The University will make arrangements to accommodate this requirement and will liaise with you in advance of you taking up your position.

    Last updated: Wednesday 12 January 2022

  • I am worried about the impact of the current circumstances on my superannuation balance, what should I do? minus-thick plus-thick

    As the University’s default provider for superannuation, UniSuper advises staff to visit the website regularly or log into their online account for the latest information.

    Alternatively, you can call 1800 331 685, Monday - Friday, 8:00am – 5:30pm, contact them via email , or make an appointment.

    .Last updated: Wednesday 12 January 2022

If you have any further questions not covered here we suggest you seek further information from AskPTC or your local People, Talent and Culture team.

Advice to students

If you receive COVID-19 specific questions from students or would like to find out more about updates communicated to them, please visit our student FAQ page.

We also have a dedicated Student Support (COVID-19) website highlighting the resources available to support students with their learning and technology needs, financial support, as well as their health, safety and wellbeing.

For any further questions, students can contact the following teams: