As expected in 2021, we are continuing to live with the impact of COVID-19 and a regularly changing situation locally, nationally and internationally. The University will respond to new information as it comes to hand to ensure we are following all Department of HealthSA Health, the Department of Education, Skills and Employment, and Safe Work Australia guidelines.

The University has also been actively working with the UniSA Medical Clinic to not only support the health of our University community, but also increase awareness of practical steps we can take to help stop the spread of the virus. We encourage all members of the University community to practise good hand hygiene and sneeze/cough hygiene, as this is the best defense against most viruses. This includes hand washing, using hand sanitiser, covering any coughs and sneezes, and disposing of tissues in appropriate waste collection containers. 

This webpage provides responses to commonly asked questions for UniSA staff and is updated regularly to reflect current Federal and State advice. You can also find out more by viewing the latest all staff announcements.

By following the guidelines related to preventing the spread of COVID-19 we are making every effort to minimise the spread of the virus, so that UniSA is as safe as possible an environment in which to work and study.

1. Health & Wellbeing

If you have any general questions about COVID-19, its symptoms or social/physical distancing practices please refer to SA Health’s website.

  • What should I do if I feel unwell and have symptoms consistent with COVID-19? minus-thick plus-thick

    If you feel unwell and are displaying  symptoms consistent with COVID-19 (e.g. fever, cough, sore throat, shortness of breath, chills and body aches or muscle pain, sore throat, runny nose), even if they are very mild, you should:

    • stay at home and isolate
    • not attend work or other public places including, schools and university campuses.

    If you are severely unwell, such as having difficulty breathing, call 000 (Triple Zero).

    Help stop the spread in SA – follow SA Health advice and download the COVID SAfe Check-In app

    Last updated: Thursday 18 February 2021

  • What should I do if I am unwell, but I am not displaying the symptoms of COVID-19? minus-thick plus-thick

    In the event a staff member is unwell, they should take Personal Leave as they ordinarily would and report their absence to their line manager/supervisor and record their absence through myUNISA. They should not return to work until they are fully recovered.

    Please note that symptoms associated with COVID-19 are diverse and can vary from individual to individual, so you shouldn’t assume your symptoms are not COVID-19 without checking. You can refer to the SA Health’s website for information about COVID-19 and its symptoms.

    If you are one of our casual staff members, please see the response to the question 'As a casual staff member, what supports are available to me?’  in the ‘Leave and other employment matters’ section.

    Last updated: Thursday 18 February 2021

  • What should I do if I receive a negative result for a COVID-19 test? minus-thick plus-thick

    If a staff member receives a negative result for a COVID-19 test, they have no respiratory symptoms, and they have not been advised by SA Health that they need to continue to self-isolate, they can return to work or studies on campus. However, if the staff member continues to have symptoms consistent with a respiratory illness (e.g. cough or cold) they should stay at home until their symptoms have resolved and then return to work or study as usual once they are fit enough to do so.

    In the event their symptoms don’t resolve (or worsen) they should seek medical advice. If they have been advised by SA Health to continue to self-isolate, they should stay at home until the self-isolation period concludes and they have met any conditions required by SA Health, and only then return to work or study.

    Last updated: Thursday 18 February 2021

  • What should I do if I believe I may have been in contact with someone who could have been exposed or could potentially be positive for COVID-19? minus-thick plus-thick

    Please contact SA Health directly and seek specific medical advice for your particular circumstances and then follow that advice. Staff members are asked to notify the University via ptc@unisa.edu.au if they are tested for COVID-19 and they should remain in self-isolation until they receive the test result. In the event the test result is positive, please refer to the FAQ responses above.

    Staff should observe the 1.5m physical distancing requirement wherever possible and follow recommended hygiene practices, including hand washing and/or use of hand sanitiser. It is strongly recommended that staff and students download and use the COVID SAfe Check-In app so they can be easily contacted in the event they may have been exposed to a confirmed case.

    Last updated: Thursday 18 February 2021

  • I share a workspace with another staff member. Is this in breach of physical distancing protocols? minus-thick plus-thick

    Wherever possible best endeavors should be made to maintain physical distancing of 1.5m or greater. Where physical distancing is not possible, other controls should be considered to minimise any risk to staff health and wellbeing, such as disinfecting a workstation before and after use, or using an alternative workspace/location.

    Last updated: Thursday 18 February 2021

  • What mental health and wellbeing support is available for staff? minus-thick plus-thick

    As the University manages its response to the ongoing COVID-19 pandemic, we are doing everything we can to ensure the health, safety and wellbeing of our staff, students and wider community.

    If you are feeling anxious about the impact of COVID-19 please remember the confidential Employee Assistance Program (EAP) is available to support you. Appointments are available from Monday to Friday, 9.00am-5.00pm and can be booked by calling 1300 277 924. Provision has been made for consultations to be provided remotely. For more information contact the Employee Assistance Program (EAP).

    If you are feeling unwell, you can contact the Health Direct Hotline - 1800 022 222 (available 24/7); the National Coronavirus Information Helpline - 1800 020 080 (available 24/7); or the SA COVID-19 Information Line - 1800 253 787 (available 7 days a week 8.00am-8.00pm).

    The University also has a wide range of wellbeing information, resources, training modules and tools available through the People, Talent and Culture website.

    Additionally, SA Health has a mental health support line you can contact on 1800 632 753 (available 7 days a week 8.00am-8.00pm) as well as a mental health fact sheet with more information on their website.

    You can also speak to your local People, Talent and Culture team who will be happy to provide confidential assistance and advice.

    Last updated: Thursday 18 February 2021

  • Are there any COVID-19 screening or testing requirements currently in place for students? minus-thick plus-thick

    Depending on students’ course requirements, some Program Directors and Course Coordinators have implemented COVID-19 screening conditions for in-class activities where physical distancing measures cannot be met. For example, nursing and midwifery students taking blood pressure as part of a scenario-based workshop won’t be able to maintain a 1.5m distance so will need to complete a screening questionnaire prior to participating.

    Some placement providers may also have COVID-19 screening checklists in place before students commence their placement, shift or placement day.

    These screening requirements are in addition to other control measures already implemented such as hand sanitiser, which students and staff can access, as well as masks where appropriate. 

    The South Australian Government has also restricted anyone currently working at a medi-hotel from working in another high-risk setting (such as residential aged care and correctional services) for 14 days after working at a quarantine facility. Students which this applies to will need to inform their employer or placement provider, and placement coordinator that they work at a medi-hotel. For more information, visit SA Health’s Supervised quarantine webpage.

    Last updated: Thursday 25 February 2021

2. Impact on University Operations

  • Is the University still open? minus-thick plus-thick

    Yes, UniSA campuses are open, subject to some changes to teaching delivery, facility accessibility and University services that have been put in place to minimise the risk and spread of COVID-19.

    The maximum persons allowed in all facilities, meeting rooms and classes will be determined by the density requirements outlined in the State Government’s Emergency Management Direction. The maximum number will be determined by the size of the room available using this guide. Please contact FM Assist if you need assistance in determining the maximum capacity of a room.

    The University is constantly monitoring the Australian Government’s directions and will continue to adhere to Federal and State advice on what control measures are required.

    The University will always consider the health, safety and wellbeing of our community when decisions are being made about our services and operations. Any changes as a result of COVID-19 will also be communicated promptly to staff, with advance notice wherever possible.

    Last updated: Monday 29 March 2021

  • Are there any changes to the academic year in response to COVID-19? minus-thick plus-thick

    As the academic year progresses, we will continue to assess teaching delivery, assessment, examinations, grading and intake dates so these align with government health advice and to ensure the health, safety and wellbeing of the entire UniSA community.

    We will continue to monitor the ongoing situation and communicate updated information promptly to all staff and students, with advance notice wherever possible.

    Last updated: Wednesday 24 March 2021

  • Which activities are on campus and which are online? minus-thick plus-thick
    • The University is open – our campuses, learning and teaching facilities are all accessible to our student body and to our staff as required.
    • Our libraries, gyms, pool and computer barns are all open for students and staff, with appropriate physical distancing constraints applied.
    • Staff are encouraged to work from campus unless prior arrangements have been approved by their line manager.
    • It is recommended students and staff have the UniSA SafeZone app installed and ‘check in’ via the app to register with campus security on arrival to campus.
    • Students and staff are not required to check in using the COVID SAfe Check-In QR code when on campus for study or work activities, but do need to check in when using a campus retail/food outlet; visiting a gym, pool, or Health Clinic; and when participating in any UniSA activity or event displaying a QR code.
    • Subject to regulatory requirements, lectures and exams will continue to be delivered online for Study Periods 1-4 in 2021 with all other teaching (e.g. seminars, tutorials, practicals, workshops etc.) conducted on campus.
    • Student placements will continue where the provider allows. There may be additional requirements of students who travel or who are engaged in work that is considered of greater risk for COVID-19 exposure.
    • The existing protocols for on-campus delivery of research are similarly being maintained.
    • The Kerry Packer Civic Gallery, The Bob Hawke Prime Ministerial Library and are open and running under regular operating hours.
    • Public events on campus can occur aligned to current State Government restrictions and with appropriate physical distancing measures in place. Please contact FM Assist if you are planning to hold an event on campus.

    The University is constantly monitoring the Australian Government’s directions and will continue to adhere to Federal and State advice on what control measures are required.

    The University will always consider the health, safety and wellbeing of our community when decisions are being made about our services and operations. Any changes as a result of COVID-19 will also be communicated promptly to students and staff, with advance notice wherever possible.

    Last updated: Monday 29 March 2021

  • Do I have to use the SA Government QR code to check in when I come on to campus? minus-thick plus-thick

    From Tuesday 1 December 2020, the South Australian Government introduced COVID SAfe Check-In. All businesses with a COVID-safe plan must display a QR code (as well as a paper-based back up for those who do not have a suitable mobile phone to scan the QR code). Anyone visiting a business displaying a COVID SAfe Check-In QR code is required to scan the code to sign in (or complete the paper form).

    UniSA staff are NOT required to check in when they are attending UniSA facilities to work – e.g. conducting a workshop with students, or attending the office. (We do ask that you check in via the UniSA SafeZone app.)

    However, you DO need to check in when you are purchasing and consuming food or beverages within a campus retail outlet, visiting a gym, pool, Health Clinic, or participating in any UniSA activity or event displaying a QR code.

    If you are gathering on campus – for example, having end of year catch-ups in one of the food and beverage outlets – you will also need to check in with the QR code.

    Find out more about using the QR code to check in.

    Last updated: Wednesday 20 January 2021

  • What is happening with graduations? minus-thick plus-thick

    For more information on changes to graduations, please refer to the ‘Graduations’ section in the student FAQs.

    Last updated: Tuesday 17 November 2020

  • How can TIU support me with online teaching? minus-thick plus-thick

    TIU has several resources and supports in place to assist staff with teaching online. Visit the TIU webpage for more information on workshops and individual consults or visit the dedicated FAQ page for answers to the most common queries.

    All UniSA staff can book consultations with an Academic Developer for questions regarding their curriculum or course design for face-to-face or online teaching, Online Educational Designer for any questions they have regarding teaching online, and a Media Developer for any questions they have regarding recording or editing videos using Panopto.

    Last updated: Wednesday 24 March 2021

     

  • Other jurisdictions are placing limits on public indoor gatherings and meetings – are we? minus-thick plus-thick

    All staff must follow the University’s social distancing protocol and density requirements when holding any meetings on campus. Please contact FM Assist if you need assistance in determining the maximum capacity of a room.

    Last updated: Monday 29 March 2021

  • What is happening with research grants? minus-thick plus-thick

    For queries regarding research grants, please contact grant.management@unisa.edu.au. The Research and Innovation Services Team have expanded the number of people managing these enquiries. They will communicate regularly with the ARC and NHMRC, and work through enquiries for all categories of research funding and update FAQs to help researchers manage these important partnerships. We will similarly be working with our research leaders to advance appropriate contingencies for research activities and HDR students. 

    Last updated: Tuesday 17 November 2020

  • Is the UniSA library still open? minus-thick plus-thick

    UniSA Library facilities currently remain open and accessible. Study areas and small meeting rooms in campus libraries will be set up to ensure social distancing. Signage is provided to remind students of good social distancing practices. Students are asked to always observe the adjusted seating capacity of the bookable group study and meeting rooms.

    Last updated: Tuesday 17 November 2020

  • Is UniSA sport still running? minus-thick plus-thick

    The University’s gyms and indoor fitness facilities operate in line with Federal and State Government advice.

    For more information, please visit the UniSA Sport website or follow us on Facebook.

    Last updated: Tuesday 17 November 2020

  • What UniSA sports and recreation facilities are open? minus-thick plus-thick

    The University’s gyms and indoor fitness facilities operate in line with Federal and State Government advice.

    For more information, please visit the UniSA Sport website or follow us on Facebook.

    Last updated: Tuesday 17 November 2020

  • What on-campus food outlets are open? minus-thick plus-thick

    University food outlets operate in line with State government protocols. Please see the Food and Beverage Providers page for more information.

    Last updated: Tuesday 17 November 2020

  • How can I continue to safely conduct my research activities? minus-thick plus-thick

    You can undertake research and fieldwork activities where research continuity plans, risk assessments and appropriate physical distancing measures have been put in place.

    Please ensure you’re mindful of the following when accessing campus research facilities:

    1. You will need to meet WHS controls, as well as any technical or supervisory requirements; and
    2. You will need to complete an up to date researcher preparedness framework and return to the relevant Dean/Director Research.

    Social distancing protocols also must be strictly met by all researchers, as well as all other WHS requirements, including use of the UniSA Safezone app with location enabled. 

    Requests for on-campus research and for off-campus field work—including by research degree students—should be signed off by the applicable Dean of Research, unless you are travelling into an area for which there are cases and advisories in place.

    Last updated: Wednesday 24 March 2021

  • Can I still use the end of trip facilities when I ride to work? minus-thick plus-thick

    You can still use secure storage areas to secure your bike. Please ensure you continue to abide by the 1.5 metre social distancing guidelines while doing this. Change room facilities are currently available for use.

    Last updated: Monday 29 March 2021

  • Can I still use the lifts? minus-thick plus-thick

    Lifts within buildings will continue to remain in operation. The government has excluded lifts from the required square metre social distancing protocol.

    Last updated: Monday 29 March 2021

  • Is the Campus Connector bus service operating? minus-thick plus-thick

    As a result of the COVID-19 impacts on the University, we regretfully advise the Campus Connector free shuttle service, which operated during Study Periods 2 and Study Periods 5 between Magill and Mawson Lakes campuses, will cease to operate for the foreseeable future. For transport options, please visit the Adelaide Metro website

    Last updated: Tuesday 17 November 2020

  • What COVID-19 requirements do I need to be aware of when planning an event on campus? minus-thick plus-thick

    The University has implemented guidelines and processes for on-campus events to ensure the safety of our staff, students and wider community.

    If you or your team is planning to host an event on campus, please contact your local FM Assist office in the first instance so they can advise you on the next steps, and what you need to be aware of based on the nature of your event, who is invited, how event registrations are managed and how many participants will be attending.

    Depending on your specific circumstances, you may be required to complete and submit a COVID-Safe Plan in consultation with FMU (which will also provide you with a COVID Safe Check-in QR code), as well as COVID Marshal training.

    Events with more than 1,000 attendees will need to complete a COVID-Management Plan and have a dedicated person assigned as COVID Marshal.

    All events need to meet physical distancing and density requirements outlined in the State Government’s Emergency Management Direction, have hand sanitiser available for attendees, and be mindful of separate entry and exit points if practicable. Communal catering items such as water jugs and coffee urns are also not allowed – all food and drink items must be individually wrapped or packaged.

    Last updated: Monday 29 March 2021

3. Travel Advice

  • What travel ban restrictions are in place? minus-thick plus-thick

    The outbreak of the COVID-19 virus has placed restrictions on intrastate, interstate and international travel.

    All international travel on University business and/or study tours is suspended until further notice.

    For existing travel bookings which have not yet commenced (and were previously booked through the University), the University’s Travel Team will work with affected travellers to cancel flights and accommodation.

    For more information on overseas travel restrictions the State and Federal governments currently have in place, refer to the SA Government’s travel restrictions webpage.

    Required essential work-related interstate travel may be approved. Requests for approval of essential interstate travel will be reviewed in line with State border restrictions.

    For all support around travel-related issues for travel booked via the UniSA Travel Team, contact 08 8302 6430 or e-mail travelteam@unisa.edu.au.

    For all current travel restrictions applicable to South Australia, refer to the SA Government’s travel restrictions webpage.

    Last updated: Tuesday 17 November 2020

  • I have been booked to attend a future conference, should I still go? minus-thick plus-thick

    In line with the University’s travel announcement, and the Federal Government advice, all international travel on University business and/or study tours is suspended until further notice.  

    For existing travel bookings which have not yet commenced (and were previously booked through the University), the University’s Travel Team will work with affected travellers to cancel flights and accommodation.

    The University will consider work-related regional travel and required essential work-related interstate travel. Requests for approval of essential interstate travel will be reviewed in line with State border restrictions.

    As this is an ever-evolving pandemic and restrictions are assessed and eased it is advised that you continue to monitor travel restrictions set by the University, as well as the Federal and State Government.

    For all support around travel-related issues for travel booked via the UniSA Travel Team, contact 08 8302 6430 or e-mail travelteam@unisa.edu.au.

    Last updated: Wednesday 24 March 2021

  • A visiting scholar is scheduled to arrive in Australia. Do I need to cancel their visit? minus-thick plus-thick

    The University will continue to follow and align with the Australian Government’s direction. At this stage we are working to support current international travel and border restrictions. A decision will need to be made based on the Government’s advice in line with the visiting scholar’s arrival date. It is recommended that you remain in contact with them regularly and ensure they are aware of and monitoring the Australian Government’s provisions about travel into Australia from overseas.

    Last updated: Tuesday 17 November 2020

     

  • Can I travel from Interstate to South Australia? minus-thick plus-thick

    As part of state control measures, the Government has imposed some border restrictions for anyone travelling into and out of South Australia. To find out more and what registrations may be required to complete, visit the SA Government Travel restrictions webpage.

    Last updated: Tuesday 17 November 2020

  • What is an Essential Traveller? minus-thick plus-thick

    If you wish to travel and consider your trip essential for work purposes, please be aware of the following process.

    As per the directive from the Vice Chancellor, all travel requests are required to go through an essential travel assessment prior to ticketing. The following steps are required to be undertaken:

    1. Discuss your travel requirement with your Line Manager/Supervisor to ensure the proposed travel is classed as essential;
    2. If so, complete a BTR (Business Travel Request) with your travel requirements, and;
    3. Once the BTR is submitted, complete remaining information relevant to your requirements and submit to the Travel Team member looking after your request.

    Once the completed essential travel questionnaire is received, additional endorsement is sought from ELT and the Travel Team member will keep you informed as to the status of your request.

    The University also has some work travel restrictions in place depending on location in line with state and federal government advice. To find out more, visit our Recovery Roadmap webpage.

    For personal travel, the SA Government has set out what they define as an ‘Essential Traveller’ – please refer to the schedules linked at the bottom of their Travel restrictions webpage for more information regarding this, as well as the South Australia Police website for advice around cross-border travel.

    Last updated: Tuesday 17 November 2020

  • What assistance is UniSA planning to provide to international students to help them return to Australia during this travel restricted period? minus-thick plus-thick

    The University is part of a collaborative State and Federal government program to allow a small number of continuing international students return to Adelaide to complete their studies onshore. Visit our International Student Return to SA Program webpage for more information.

    Last updated: Tuesday 17 November 2020

4. Working Flexibly

  • What is the University’s plans for the safe return to working on campus? minus-thick plus-thick

    In line with Federal and State guidelines, the University has released a recovery plan which outlines how we will safely phase all teaching, operations and working arrangements back to on-campus delivery.

    To find out more about the University’s plan, including the phased approach and timelines, guiding principles and FAQs, please visit the Recovery Roadmap webpage.

    Last updated: Tuesday 17 November 2020

  • What facilities are available to staff when working from home? minus-thick plus-thick

    Staff are able to take their University issued laptop or PC and necessary accessories to their home as part of an approved working from home plan. Staff who do not have a laptop may obtain permission from the senior manager in their academic or central unit to take their hard drive and associated equipment home if necessary.  ISTS will be providing their usual IT help desk services. In the event IT services or the equipment needs IT support, the staff member will need to bring the equipment back on campus to access ISTS support.

    Relevant information about working from home, the necessary WHS forms and information on wellbeing and other resources about working remotely are available on the People, Talent and Culture page.

    While you are working from home, please also maintain the security and privacy of the University’s data by ensuring that no one else in your household (or visitors to your household) can access or view University data. There is information available here to help you keep UniSA data safe. If you have any questions of concern in this regard, please contact the IT Help Desk.

    Last updated: Tuesday 17 November 2020

  • Can I work from home again? minus-thick plus-thick

    The University will continue to accommodate working from home arrangements for those staff who are not required to physically perform their duties on campus and have approval from their supervisor to do so.

    All working from home arrangements require the formal approval of your line manager/supervisor. All staff who submitted a formally approved working from home arrangement in March this year, are now required to submit a new arrangement to cover any working from home arrangements up to the end of 2020. You will need to complete the  COVID-19 Pandemic - Working from Home Arrangement form.

    Essential access to dedicated online education delivery facilities will be provided in specific campus locations, including in the Library, to enable staff to continue to prepare and deliver their online content in cases where they are unable to do so from home.

    In certain circumstances, some staff may be deemed essential to work on campus for the delivery of core services and operations. Any staff members who, for whatever reason, have to attend on campus are encouraged to install the UniSA SafeZone app and must ‘check in’ via the app to register with campus security on arrival.

    Staff who are approved to work remotely are asked to use this Working Remotely Checklist (pdf723kb) before they leave their current work location. Once you're working remotely use the WHS29 - Home Workstation Self-Assessment (Appian form) designed to help staff work from home in a safe manner. 

    While working from home staff are reminded that they must still:

    • Remain contactable by, and follow the direction of, their line manager or supervisor
    • Continue to follow all relevant University policies and procedures
    • Observe confidentiality of, and ensure the integrity and security of, information in both hard and soft copy. Security of information, data integrity and privacy in the home-based/remote worksite will need to mirror the University’s office-based policies
    • Abide by the University’s ISTS policies and procedures
    • Take care to ensure their health and safety in their home during periods in which they are working. All WHS procedures which apply at the staff member’s usual place of work, shall, as far as practicable, apply in carrying out work at home.

    Remember, equipment belonging to the University and for use by staff members at the home-based worksite is only to be used for the purposes of undertaking University related work and must be recorded on your COVID-19 Working from Home Arrangement form. 

    In some circumstances staff members may utilise their own device. In this instance, staff members are still expected to adhere to the University’s ISTS policies and procedures.

    While you are working from home, please also maintain the security and privacy of the University’s data by ensuring that no one else in your household (or visitors to your household) can access or view University data. Check the information available here to help you keep UniSA data safe. If you have any questions of concern in this regard, please contact the IT Help Desk.

    If you are approved to work from home, you are still covered by the University’s workers compensation obligations while performing University work.

    The University has developed a suite of tools for staff and their line managers and supervisors to support effective and productive remote or lone working in support of staff wellbeing and performance. This resource will also provide information to staff including:

    • Approval to work from home;
    • A checklist of what equipment staff should take home; and
    • Setting up workstations ergonomically.

    The University also has a wide range of wellbeing information, resources, training modules and tools available through the People, Talent and Culture website.

    SA Health has a mental health support line available on 1800 632 753 (operating 7 days a week from 8.00am to 8.00pm) and more information on their website.

    Last updated: Monday 29 March 2021

  • What University data sensitivities should I be mindful of when working from home? minus-thick plus-thick

    While you are working from home, please maintain the security and privacy of the University’s data by ensuring that no one else in your household (or visitors to your household) can access or view University data. There is information available here to help you keep UniSA data safe. If you have any questions of concern in this regard, please contact the IT Help Desk.

    Last updated: Tuesday 17 November 2020

     

  • What can I claim for tax deductions while working from home? minus-thick plus-thick

    The ATO has provided advice on expenses you may incur if you are working from home and the ways you can claim them. You can access that information on the ATO website.

    Last updated: Tuesday 17 November 2020

5. Leave and other employment matters

We have developed a set of COVID-19 Key Employment principles that will guide our thinking as we continue to monitor the current situation and ensure we are responding appropriately.  Our aim is to assist staff by providing clarity and certainty where we can on how we will manage a number of key activities going forward, that will enable us to maximise our efforts to keep staff engaged and working productively whilst contributing to minimising the spread of the virus.  These principles will be reviewed and evolve as we continue to navigate the current situation.

  • Exceptional Special Leave with Pay minus-thick plus-thick

    The University has introduced an exceptional special leave with pay provision as a once only discretionary benefit to support all of our staff who are impacted by COVID-19 in the following circumstances.

    For continuing or fixed term staff required to self-isolate due to COVID-19 and who are not able to carry out their duties working from home during this time, exceptional special leave with pay will be provided to cover up to 14 calendar days for the self-isolation period.  In the event a staff member is confirmed as having COVID-19 during the self-isolation period, they will be required to access personal leave or other accrued leave entitlements in the event their personal leave is exhausted.  Part time staff members, will be paid exceptional special leave in these circumstance for the ordinary hours they would have worked in that 14 calendar day period.  

    For casual staff the University recognises the impact that COVID-19 may have on them during a period of uncertainty and the financial impact this may have given they are not entitled to a number of paid leave entitlements.  For more information regarding this entitlement, please go to “As a casual staff member, what support is available to me?”

    Last updated: Tuesday 17 November 2020

     

  • Leave and Other Arrangements minus-thick plus-thick

    The following table outlines paid and unpaid leave arrangements available to staff in accordance with the University’s Enterprise and Collective Agreements, including the exceptional special leave with pay discretionary benefit and working from home arrangements.

    The Frequently Asked Questions outlined in this section are designed to provide guidance on entitlements subject to meeting the necessary eligibility criteria for the leave concerned.  They are based on what we currently know given the Government directives and advice and the University’s decision to shift teaching online and efforts to implement social distancing strategies.  If you have any further questions staff should contact their People, Talent and Culture representative for advice on your particular situation.

     

    Working from Home

    Exceptional Special Leave with Pay

    Personal Leave

    ERL/Recreation Leave

    Long Service Leave

    Family Responsibility Leave

    Carers Leave#

    Unpaid Carers Leave##

    Special Leave without Pay

    Continuing and Fixed Term Staff

     

     

     

     

     

     

     

     

     

    Self-Isolation

    * *

     

     

     

     

     

     

     

    COVID-19 Personal Illness

    *

     

    * * *

     

     

     

     

    Non-COVID-19 Personal Illness

     

     

    * * *

     

     

     

     

    Diagnosed Medical Condition or High-Risk Profile Due to COVID-19

    *

     

     

    * *

     

     

     

     

    Carer Responsibilities

     

     

     

    * * * * *

     

    All other paid entitlements that are eligible to take have been exhausted

     

     

     

     

     

     

     

     

    *

    Casual Staff

     

     

     

     

     

     

     

     

     

    Self-Isolation

    * *

     

     

     

     

     

     

     

    COVID-19 Personal Illness

    * *

     

     

     

     

     

     

     

    Diagnosed Medical Condition or High Risk Profile Due to COVID-19

    * *

     

     

     

     

     

     

     

    Carer Responsibilities

     

     

     

     

     

     

     

    *

     

    University Partial or Full Shutdown

    * *

     

     

     

     

     

     

     

     

    #          Carers leave is accessed from accrued personal leave entitlement.
    ##        Unpaid carers leave in periods of up to 2 days or any separate periods agreed between the supervisor and staff member.

    Last updated: Tuesday 17 November 2020

  • I have been advised by a healthcare authority to self-isolate due to potential exposure to COVID 19, am I entitled to leave? minus-thick plus-thick

    You should in the first instance discuss your situation with your line manager or supervisor and they will explore whether working from home arrangements are feasible for you.  If your work necessitates you continuing to work on campus or other University premises, your line manager or supervisor will explore with you whether you can undertake alternative duties from home. Your line manager should advise ptc@unisa.edu.au of your absence so the appropriate advice and support can be provided.

    If your line manager or supervisor determines that you are unable to undertake your normal or alternative duties from home, the University has made additional provisions to support staff in these exceptional circumstances:

    • Continuing and fixed term staff: you will be entitled to Exceptional Special Leave with Pay as a once-only additional benefit for the duration of your self-isolation period of 14 calendar days, paid at your ordinary hours of work over that period.
    • Part time staff members will be entitled to Exceptional Special Leave with Pay as a once-only additional benefit for the duration of your self-isolation period, paid at the ordinary hours you would have worked over that period of self-isolation.
    • Casual staff members: please see the response to the frequently asked question As a casual staff member, what support is available to me?”

    Your absence should be recorded through the myUNISA portal.

    Last updated: Tuesday 17 November 2020

     

  • I have become sick with COVID-19 while I am self-isolating, what is the appropriate leave to take? minus-thick plus-thick

    Continuing and fixed term staff should take personal (sick) leave in the event they have a confirmed case of COVID-19. Where your personal leave is exhausted you may access any other accrued leave entitlements (e.g. recreation leave or long service leave) until they are exhausted. Your line manager should advise ptc@unisa.edu.au of your absence in line with our reporting Protocol so the appropriate advice and support can be provided.

    For casual staff members, please see the Exceptional special leave with pay section and the frequently asked question, “As a casual staff member, what support is available to me?” 

    Last updated: Tuesday 15 December 2020

  • I’m a supervisor and a member of my team is displaying flu-like symptoms. Can I send the staff member home? minus-thick plus-thick

    Yes.  We need to consider all practical measures to minimise the risk to others in the workplace and you can require staff to not attend the workplace if you have reasonable grounds to believe that they are exhibiting flu like symptoms.

    For continuing and fixed term staff you can ask them to consider taking personal (sick) leave if they believe they are not well enough to undertake their full range of normal duties.  They can also consider accessing any other accrued leave entitlements (e.g. recreation leave or long service leave) if they have exhausted their personal leave entitlement.

    If a staff member believes they can undertake their full range of normal duties and you agree, please explore work from home as an option.

    For casual staff, the University’s first preference is to work with any casual staff member to explore with them whether they can work from home.  If this is not possible due to the nature of their work, then the casual staff member will be required to remain away from the workplace until they are fit to return.  They will not be paid where it is a non COVID-19 illness as the 25% loading compensates for personal leave.

    Please contact your People, Talent and Culture representative to discuss any questions you may have.

    Last updated: Tuesday 17 November 2020

  • I have a staff member who is required to self-isolate due to medical advice, what should I tell them? minus-thick plus-thick

    In the event a staff member is required to self-isolate, consider whether they can work from home in the first instance. In the event that this is not possible, continuing and fixed term staff members will be entitled to Exceptional Special Leave with Pay (COVID) as a once-only additional benefit for the duration of their self-isolation period of 14 calendar days, paid at their ordinary hours of work over that period. As a line manager you should advise ptc@unisa.edu.au of the staff member’s absence so the appropriate advice and support can be provided.

    In the event a continuing or fixed term staff member was to become unwell and/or has been tested and confirmed as having contracted COVID-19 during their self-isolation period and they are unable to continue to undertake their full range of normal duties (if they are working from home), they should take personal (sick) leave for the remainder of the duration of their self-isolation period and beyond, until such time as they are cleared as fit to return to the workplace by their medical practitioner.  A medical certificate will be required to be provided if they have been diagnosed as contracting COVID-19. You should advise ptc@unisa.edu.au of the staff member’s absence so the appropriate advice and support can be provided.

    Where personal leave is exhausted, a continuing or fixed term staff member may access any other accrued leave entitlements (e.g. recreation leave or long service leave) until exhausted.

    For casual staff members please see the response to the frequently asked question “As a casual staff member, what support is available to me?”.

    It is important to remain in regular contact with the staff member during their self-isolation period or the period of their personal leave and to ensure that staff are aware that the University’s Employee Assistance Program (EAP) is available to them during this time.

    The University also has a wide range of wellbeing information, resources, training modules and tools available through the People, Talent and Culture website.

    Additionally, SA Health has a mental health support line you can contact on 1800 632 753 (available 7 days a week from 8.00am to 8.00pm) as well as a mental health fact sheet with more information on their website.

    Last updated: Tuesday 17 November 2020

  • I am pregnant and concerned about COVID-19. minus-thick plus-thick

    In the first instance discuss with your line manager/supervisor how you are feeling. Where it’s appropriate and practicable, the University is encouraging staff to temporarily working from home. You should be guided by advice from your treating medical practitioner. If you are unable to undertake your full range of duties from home, we will explore with you whether you can undertake alternative duties.  If this is not practicable or you are unable to undertake your full range of duties, your supervisor can discuss with you access to paid leave entitlements (e.g. personal leave, recreation leave, long service leave etc) as provided in the University’s Enterprise Agreement. In the event those leave entitlements are exhausted, you may be able to access special leave without pay subject to approval by the relevant delegate, in this circumstance we suggest you seek further information from your People, Talent and Culture representative.

    The University also has a wide range of wellbeing information, resources, training modules and tools available through the People, Talent and Culture website.

    Additionally, SA Health has a mental health support line you can contact on 1800 632 753 (available 7 days a week from 8.00am to 8.00pm) as well as a mental health fact sheet with more information on their website.

    Last updated: Tuesday 17 November 2020

  • Do I need a medical certificate to return to work? minus-thick plus-thick

    You don’t need a medical certificate to clear you to return to work unless your line manager requests one. The University recognises that due to the particular current circumstances relating to COVID-19 it may not be possible for you to provide a Medical Certificate particularly for self-isolation.  If we do require evidence of your circumstances and you are unable to provide a Medical Certificate, we will ask that you provide a Statutory Declaration. However, if you do have a Medical Certificate send this to your line manager as soon as you are safely able to do so and we ask that you do not return to work until you are fit and able to do so.

    Last updated: Tuesday 17 November 2020

  • I am the primary carer of a child school age or younger, and am having difficulty undertaking my usual workload during term time – what are my options? minus-thick plus-thick

    If you are the primary carer of a child school age or younger, and are having difficulty undertaking your usual workload for a period of time during scheduled/non-scheduled term time as:

    a)    the school/preschool/OSHC/childcare centre/vacation care my child attends has been closed or is directed to close due to COVID-19; or

    (b)   the regular care arrangement (e.g. family member or other carer arrangements) for my child is unavailable due to matters related to COVID-19,

    there are a few options.

    Where your ordinary care/schooling arrangements are not available, and you are unable to make alternative arrangements:

    • As a first step talk to your line manager or supervisor about your current working arrangements and what potential changes to your hours of work could be considered to accommodate your usual workload. The University’s Flexible Work Arrangements Procedure will be helpful in identifying potential options.  
    • If your circumstances cannot be accommodated by changes to your work pattern and you are unable to undertake your usual workload, continuing and fixed term staff are able to access paid Family Responsibility Leave (FRL) and/or personal/carer’s leave. Where your FRL and personal/carer’s leave is exhausted you may access any other accrued leave entitlements (e.g. recreation leave, long service leave). Certain leave types may be taken in full or part days, to support you managing your responsibilities.
    • All staff, including casual staff, may be eligible to access unpaid carer’s leave (up to two days unpaid per occasion for unexpected emergency) in accordance with the University’s Enterprise Agreement.
    • Continuing and fixed term staff may request Special Leave without pay for a specific period should their other leave entitlements be exhausted. For more information please contact your People, Talent and Culture representative and see the Special Leave Procedure.
    • Where a casual staff member requires an extended period of time away from work due to carer’s responsibilities, they should discuss their situation with their line manager as early as possible.

    Last updated: Tuesday 17 November 2020

  • Will my absences from work be recorded? minus-thick plus-thick

    Yes, the University will need to keep a record of any absences related to COVID-19, including absences related to self-isolation.  Please ensure you record your leave absences through the myHR portal. The myUNISA portal has special provision to record those absences which directly relate to the impact of COVID-19.

    Last updated: Tuesday 17 November 2020

  • I would like to stay home as a precaution against being exposed to COVID-19, am I entitled to leave? minus-thick plus-thick

    We understand that some members of the University community are feeling anxious about the current COVID-19 pandemic and the University will prioritise working from home arrangements for staff in in high risk groups and those who are pregnant.

    For other staff who wish to stay home as a precaution, you should discuss how you’re feeling with your supervisor.  While the University will be facilitating working from home arrangements where practicable and for as many staff as possible, in line with communications issued and updated by the University, such arrangements may not always be able to occur in the manner or way staff may seek for business and operational reasons. It may be that you would benefit from support from our Employee Assistance Program, via Human Psychology. This free, confidential service is available to staff and their families and can be contacted on 1300 277 924.

    The University is committed to taking appropriate and reasonable measures to ensure staff are provided a safe working environment and continuing and fixed term staff may also access other forms of paid leave in these circumstances subject to approval by their supervisor in line with operating requirements in place at the time.

    Last updated: Tuesday 17 November 2020

     

  • I need to stay at home to provide care to someone in my household who has COVID-19. minus-thick plus-thick

    In this circumstance, you will be required to self-isolate. You should discuss with your line manager or supervisor working from home arrangements. If you are unable to undertake your full range of duties during this time and you are required to self-isolate because you are in close contact with a household member who has been diagnosed with COVID-19, for continuing and fixed term staff you will be entitled to 14 calendar days of exceptional special leave with pay for full time staff members or for part time staff members, paid for the ordinary hours they would have worked in that period.  

    Your line manager will advise ptc@unisa.edu.au to ensure that the appropriate advice and support can be provided.

    If your carer responsibilities extend beyond the self-isolation period, continuing and fixed term staff may also be entitled to access paid Family Responsibility Leave (FRL) and personal/carer’s leave.  Where your FRL, personal leave/carer’s leave is exhausted, you may access any other accrued leave entitlement until that is exhausted.

    Casual staff who are self-isolating as a result of caring for a member of their household who has COVID-19, will be paid for their projected contracted hours they would have worked over the next 14 calendar day period. After this period, they can also access unpaid carer’s leave where they are caring for a member of their household in accordance with the University’s Enterprise Agreement.

    Last updated: Tuesday 17 November 2020

  • As a casual staff member, what support is available to me? minus-thick plus-thick

    The University recognises and appreciates the significant contribution that our casual staff continue to make to the success and performance of our University. We acknowledge that for casual staff members in particular, the impact that COVID-19 may have, will understandably create anxiety.

    The University’s first preference will be to work with our casual staff members who are directly impacted by COVID-19 to explore whether work can be undertaken at home in line with their projected contracted hours.

    If your projected contracted work is cancelled by the University due to COVID-19, or is unable to be performed because you:

    • have been directed to self-isolate or been tested and awaiting results and can’t work from home;
    • have been confirmed as having contracted COVID-19; or
    • have a medical certificate/diagnosed medical condition/risk profile requiring them to be absent from the workplace because of COVID-19-related risks,

    you will be paid for the projected contracted hours you would have worked over the next 14 calendar day period (referred to as your Projected Hours Period and Projected Hours Payment) on the first occasion this occurs.

    The Projected Hours Payment is a discretionary benefit provided by the University to casual staff members during these exceptional circumstances. As a casual staff member in the event your projected contracted work is cancelled or is unable to be performed for the reasons set out above or as a result of any restrictions issued by SA Health or the South Australian Government, you will have a one off access to  the Projected Hours Payment. The period that you will be able to claim will commence from the time that your work is first cancelled or unable to be performed. 

    This one-off discretionary benefit is available until the end of the year and is being made available during this period even if you previously claimed this benefit during the period of Friday 27 March to Monday 27 July 2020.

    If you are a casual staff member with multiple casual contracts with the University, and your work is cancelled or unable to be performed, all cancelled projected hours which fall during the 14 day Projected Hours Period will be paid regardless of the number of contracts that the hours fall under. However, you will only be able to access a Projected Hours Period and therefore, the Projected Hours Payment, once during the period. 

    During the Projected Hours Period you would need to submit your timesheet in the usual way, accompanied by any related documentation (i.e. a medical certificate where appropriate and available), for approval.

    Casual staff who are self-isolating as a result of caring for a member of their household who has COVID-19, will be paid for their projected contracted hours they would have worked over the next 14 calendar day period. After this period, they can also access unpaid carer’s leave where they are caring for a member of their household in accordance with the University’s Enterprise Agreement.

    The University also has a wide range of wellbeing information, resources, training modules and tools available through the People, Talent and Culture website.

    Additionally, SA Health has a mental health support line you can contact on 1800 632 753 (available 7 days a week from 8.00am to 8.00pm) as well as a mental health fact sheet with supporting information on their website.

    Last updated: Tuesday 15 December 2020

  • I am identified as in a high-risk category if I contract COVID-19, what does this mean for me? minus-thick plus-thick

    Throughout the pandemic the University has progressed its response to COVID-19 in line with government agency advice, specifically, Australian Government, Department of Health, SA Health and Safework SA. The University recognises that staff with underlying illnesses that make them more vulnerable to respiratory disease, including those with diabetes, chronic lung disease, kidney failure, people with suppressed immune systems and older people, are at a higher risk of serious illness if they contract COVID-19.

    The University remains committed to the safety and wellbeing of its staff and students, including those considered vulnerable and in high risk groups. In line with the latest medical advice the University acknowledges that those at higher risk of more severe diseases may need to consider alternative working arrangements or other reasonable adjustments to their normal activities and interactions to ensure appropriate physical and social distancing and other appropriate hygiene and safety controls can be put in place. The University will continue to work with staff members to explore reasonable adjustments that will enable them to work safely in line with the available advice. For further information, these staff should contact their People, Talent and Culture representative for advice on potential options.

    If a member of staff has a pre-existing health condition that could potentially increase the severity of the impact of the virus if they contract it, and they do not fall into the identified groups above, then they should contact their supervisor or People, Talent and Culture representative for advice. The University will consider reasonable adjustments that can be made to facilitate a safe working environment for staff.

    The University also has a wide range of wellbeing information, resources, training modules and tools available through the People, Talent and Culture website.

    Additionally, SA Health has a mental health support line you can contact on 1800 632 753 (available 7 days a week from 8.00am to 8.00pm) as well as a mental health fact sheet with more information on their website.

    Last updated: Tuesday 17 November 2020

  • My Fixed Term Contract is due to end shortly, will this be affected by COVID 19? minus-thick plus-thick

    The University will continue to abide by the provisions of the University’s Enterprise Agreement, legislation and University policies. In view of the exceptional circumstances we have developed a set of COVID-19 Key Employment Principles  that will guide our thinking as we continue to monitor the current situation and ensure we are responding appropriately.  Our aim is to assist staff by providing clarity and certainty where we can on how we will manage a number of key activities going forward, that will enable us to maximise our efforts to keep staff engaged and working productively whilst contributing to minimising the spread of the virus.  These principles will be reviewed and evolve as we continue to navigate the current situation. If after reviewing the principles you have further questions, please contact your local People, Talent and Culture team.

    Last updated: Tuesday 17 November 2020

     

  • I have been provided an offer of employment on behalf of the University (verbal included), will it still proceed? minus-thick plus-thick

    Yes, the University will honour employment commitments that have already been given.

    Last updated: Tuesday 17 November 2020

  • I have a contract due to start shortly; will this start date be affected? minus-thick plus-thick

    The contract start date will remain in place. You will be contacted in advance regarding onboarding, induction processes and any local arrangements that are in place to ensure the effective management of the local area.

    Last updated: Tuesday 17 November 2020

  • I have a contract due to commence shortly, but will be required to self-isolate for 14 days, what will happen? minus-thick plus-thick

    Please let the Hiring Manager or your Recruitment Consultant know about your situation by contacting them directly. The University will make arrangements to accommodate this requirement and will liaise with you in advance of you taking up your position.

    Last updated: Tuesday 17 November 2020

     

  • I am worried about the impact of the current circumstances on my super balance, what should I do? minus-thick plus-thick

    We understand in the current circumstances that some staff members may be concerned about their super balance and investments with UniSuper.

    UniSuper advise us they are experiencing an extraordinary increase in the number of member enquiries, which has led to longer than normal wait times. They are working hard to respond to calls and emails as quickly as possible. They advise staff to visit their website regularly or log into their online account for the latest information about your super and commentary on financial markets, your investments and government announcements and updates.

    Alternatively, you can all 1800 331 685, Monday - Friday, 8:00am – 5:30pm, contact them via email , or make an appointment at unisuper.com.au/campus-bookings.

    Last updated: Tuesday 17 November 2020

     

     

  • Is the University a qualifying employer for the JobKeeper payment? minus-thick plus-thick

    While job security and staff member retention are a key focus for the University, currently, the University of South Australia is not an eligible employer for the JobKeeper payment. As a result, the subsidy is not available to University of South Australia staff members. Staff whose employment is directly impacted by COVID-19 are advised to contact Centrelink for information about the benefits they may be entitled to.

    Last updated: Tuesday 17 November 2020

  • How do I get an employment separation certificate for JobSeeker payments? minus-thick plus-thick

    Australian Government advice in response to COVID-19 means you do not require an employment separation certificate for JobSeeker payments, view the advice here. However if you have been advised by Centrelink that you do require a separation certificate, please contact PayrollServices@unisa.edu.au.

    Last updated: Tuesday 17 November 2020

  • If I have booked leave and during the period I’m on leave, the University instructs staff to work from home, can I cancel my leave? minus-thick plus-thick

    If at any time staff have an agreed working from home arrangement, leave still needs to be approached as you would working on campus. If you are working from home then you are required to present for work and perform your duties as if you were working on campus (or as agreed by your supervisor).  When working remotely/from home, normal leave provisions apply.

    Last updated: Tuesday 15 December 2020

6. Advice to students

We have created a dedicated Student Support (COVID-19) website highlighting the resources available to support UniSA students with their learning and technology needs, financial support, as well as their health, safety and wellbeing.

7. Examinations and Assessment

  • How will practical classes, studios and placements be assessed? minus-thick plus-thick

    Practical activities and associated assessments will be safely made available to students, and will be conducted according to Government social distancing requirements.

    Priority will be given to ensuring that students in their final year of their program are able to complete these practical/placement assessment requirements in the first instance.

    Last updated: Tuesday 17 November 2020

  • Will exams be online? minus-thick plus-thick

    Where possible, all exams will be offered online, through learnonline, for Study Periods 1-4 in 2021.

    If there is a case where an exam cannot be offered online, Course Coordinators and Program Directors may wish to consider alternative assessment types in preference to an online exam.

    All exams run within the existing examination period must be scheduled by SAS.

    Exams will be made available to students online via learnonline and the session will be unsupervised. The online exam will be made available to each student at the commencement of the scheduled time and must be completed at the end of the examination time. An additional hour will also be allocated to each examination session (over and above the currently approved examination time) to support students in completing the examination online to allow for any technical issues or temporary interruptions to be resolved without compromising examination completion.

    Course Coordinators will be contacted by a member of the Access and Inclusion team, if a student’s Access Plan requires any additional time, or other modification of the assessment.

    These modified arrangements will require Course Coordinators to assume “take home” examination conditions, which may require modifications to current question styles and formats.

    The recommended way for exams to be offered is through the “quiz tool” in learnonline. The quiz tool allows for multiple choice questions (MCQs), short or extended answer questions (open text box responses), and true/false questions, in addition to a range of other questions.

    If exam question responses cannot be typed into the quiz tool, a written exam can be offered. This will require a student to upload a word document (or PDF scan or image) to the quiz in learnonline. These situations might occur where a student needs to write using special characters/symbols not available on a computer keyboard (eg for areas of Mathematics, Engineering, and languages other than English).

    Options for students to hand write answers and then scan or photograph their response and submit through learnonline may be required in such instances. Support will be available for Course Coordinators through the Teaching Innovation Unit (TIU) to assist with designing appropriate assessment tasks. Please note that use of the quiz tool provides the best oversight for AI management

    To support students with completing their examinations, for those who do not wish to complete the examination from their home, computers will be available at all metropolitan and regional UniSA campuses. Please note that Course Coordinators should make themselves a point of contact for students throughout the entire duration of the examination.

    These changes do not apply to UniSA Online students – teaching delivery, examinations and grading will continue to run as normal. For more information, go to the frequently asked question “Do the changes to teaching, exams and final grades apply to UniSA Online students?”

    Last updated: Wednesday 24 March 2021

  • Are secondary exams going ahead online? minus-thick plus-thick

    Yes. In light of the current COVID-19 restrictions, and health and wellbeing concerns for students and staff, secondary exams will be conducted online and without supervision.

    Exams will be scheduled within the existing examination period.

    The preferred way for exams to be offered is through the “quiz tool” in learnonline. The quiz tool allows for multiple choice questions (MCQs), short or extended answer questions (open text box responses), and true/false questions, in addition to a range of other questions. An additional hour will also be allocated to each examination (over and above the currently approved examination time) to support students to access and complete examinations in this new process, and provide time for any technical issues or temporary interruptions to be resolved without compromising examination completion.

    These modified arrangements will require Course Coordinators to assume “take home” examination conditions, which may require modifications to traditional question styles and formats.

    If exam question responses cannot be typed into the quiz tool, a written exam can be offered which will require a student to upload a word document (or PDF scan or image) to the quiz in learnonline. These situations might occur where a student needs to write using special characters/symbols not available on a computer keyboard (eg for areas of Mathematics, Engineering, and languages other than English). Options for students to hand write answers and then scan or photograph their response and submit through learnonline may be required in such instances. Support will be available for Course Coordinators through the Teaching Innovation Unit (TIU) to assist with designing appropriate assessment tasks.

    In limited instances where a Course Coordinator can demonstrate that an unsupervised examination will not be satisfactory, a request to hold an invigilated examination (possibly at a later date) will need to be made to a Dean of Programs who can seek Provost approval. If approved, the timing of the invigilated exam may need to be outside the set examination period.

    To support students with completing their examinations, for those who do not wish to complete the examination from their home, computers will be available at all metropolitan and regional UniSA campuses. Course Coordinators should make themselves a point of contact for students throughout the entire duration of the examination.

    If a student who has a current access plan which makes it difficult for them to complete their assessment online, an alternative assessment method should be considered.

    These changes do not apply to UniSA Online students – teaching delivery, examinations and grading will continue to run as normal. For more information, go to the frequently asked question “Do the changes to teaching, exams and final grades apply to UniSA Online students?”

    Last updated: Wednesday 24 March 2021

  • Do we have to convert our face-to-face exam to an online exam? minus-thick plus-thick

    Yes; If your course requires an exam, you will need to prepare to deliver the exam via a summative learnonline quiz. A discussion with your Program Director and/or Dean of Programs is still recommended to consider how your exam can be adapted for online delivery. 

    There is an Exam final checklist (18.9 KB), which should be used to ensure you have completed all the necessary steps in setting up an online exam. This is a critical part of the process in order to minimise the risk of error and issues arising on the day of the exam. 

    Please note that student communication is required, and new exam arrangements should not disadvantage students. The TIU has prepared a resource ‘Preparing for Online Exams’ to support you through the necessary steps in preparing your Online exam.   

    Please note:  In 2021, the ENTEXT provision will be removed from the APPM, therefore this provides Course Coordinators with an opportunity to critically review their exam as fit for purpose assessment.  

    If you believe an alternative fit-for-purpose assessment can be used in place of the exam, the Teaching Innovation Unit (TIU) can support staff through online consultations with Academic Developers (ADs) and/or Online Educational Designers (OEDs) to develop the assessment piece. Students will be required to complete this assignment before the timetabled exam week. If you change your exam to another form of assessment, it will require you to follow the process for a ‘Change in assessment type’.

    Last updated: Tuesday 17 November 2020

  • What does “open book” or “take home” conditions mean for these unsupervised exams? minus-thick plus-thick

    Online exams will not be invigilated, effectively making them an open-book exam. Furthermore, exam responses from the quiz tool cannot be uploaded to TurnItIn – this is a limitation of the tool. Academics therefore may be required to re-think the style or nature of the questions they are asking. If staff are using textbook-derived questions, many of those are already in the public domain accessible via a Google search. It is important to note that questions written for an online exam in Learnonline in SP5 2020 cannot be re-used in subsequent exams (e.g. supplementary and deferred) as these questions will technically be in the ‘public’ domain and may be shared during, or after the exam.

    The Teaching Innovation Unit is available to provide support.  Assistance can be sought from TIU’s assessment consults.

    Last updated: Tuesday 17 November 2020

  • Who can I contact for help with the design of my online exam? minus-thick plus-thick

    The Teaching Innovation Unit is available to provide support.  Workshops on setting up a learnonline exam, and additional resources can be found on the TIU’s Assessment website. Assistance can also be sought from TIU’s assessment consults.

    Last updated: Tuesday 17 November 2020

  • What do I do for students with Access Plans? minus-thick plus-thick

    Students with an Access Plan that includes extra time in exams are entitled to receive this in addition to the extra hour provided to all students. For exams registered with SAS, a member of the Access & Inclusion team will contact the Course Coordinator if they have students with Access Plans that require extra time or alternative assessment arrangements. For guidance on how to set up extra time in learnonline for students with an Access Plan, Course Coordinators should contact the TIU. For guidance on accessibility requirements for online material for students with vision or hearing impairments, Course Coordinators should contact the Access & Inclusion team.

    Last updated: Tuesday 17 November 2020

  • What do I do for students with ENTEXT provisions? minus-thick plus-thick

    The additional hour above the existing examination time is in acknowledgment of the varied circumstances, including students eligible for ENTEXT provisions.  No additional time is required.

    Last updated: Tuesday 17 November 2020

  • Does an extra 10 minutes reading time need to be provided? minus-thick plus-thick

    The additional hour above the existing examination time is in acknowledgment of the varied circumstances, including reading time.

    Last updated: Tuesday 17 November 2020

  • What reference materials can students use during their exam? minus-thick plus-thick

    The exam is an unsupervised, open book exam therefore students could reference any hardcopy or electronic reference materials.  This should be considered when discussing the design of your online assessment with TIU.

    Last updated: Tuesday 17 November 2020

  • Will students receive a personal exam timetable? minus-thick plus-thick

    As per usual process, students will receive a personal exam timetable listing all unsupervised online learnonline examinations scheduled by SAS.

    Last updated: Tuesday 17 November 2020

  • What time will my online exam be scheduled? minus-thick plus-thick

    As per usual process, the exam timetable will allocate exams to either a 9:00am, 2:00pm or 6:30pm session.  Students should note the exam start time listed on their personal exam timetable is Adelaide, South Australia time.  Students are encouraged to check the Time Zone Converter to ensure they access the exam at the Adelaide time: https://www.timeanddate.com/worldclock/converter.html.

    Last updated: Tuesday 17 November 2020

  • Do I need to use the standard exam paper coversheet provided by SAS? minus-thick plus-thick

    No. Whist you are welcome to use or adapt the standard SAS exam paper coversheet, it’s use is only mandatory for exams managed or invigilated by SAS. The TIU will provide information to be circulated to students in relation to using the learnonline platform for examinations.

    Last updated: Tuesday 17 November 2020

  • What happens if students have technical issues? minus-thick plus-thick

    The additional hour above the existing examination time is in acknowledgment of the varied circumstances, including allowing for any technical requirements, system access and upload and download requirements. We encourage Course Coordinators to be online and available for student to contact during the examination period. The ISTS HelpDesk will be available to provide support where requires.

    Last updated: Tuesday 17 November 2020

  • When will the exam timetable be available? minus-thick plus-thick

    Exam timetable release dates are available from the student exam webpage.

    Students will receive a personal exam timetable via email.  They can also access their personal exam timetable and the course exam timetable via the Student Portal. 

    Last updated: Tuesday 17 November 2020

  • Can students undertake their unsupervised online exam on campus? minus-thick plus-thick

    Unsupervised online exams are designed for ‘at home’ environments and are to be taken without supervision via learnonline. For those not able to sit exams ‘at home’, the following spaces are available if students need to utilise on-campus facilities for examinations:

    • Computer pools/barns at each campus (not bookable)
    • Designated quiet spaces in metropolitan campus libraries during the exam period (not bookable)
    • A limited number of study rooms are available at each metropolitan campus and at Whyalla, and can be booked here. Maximum booking periods for study rooms will be extended to 4 hours to accommodate exams.
    • Spaces at the Mount Gambier campus can be booked by contacting ian.mckay@unisa.edu.au.

    No on-campus spaces will be supervised.

    If students choose to come on campus, they are encouraged to arrive an hour before their exam is due to start to locate a space and get set up.

    Last updated: Tuesday 17 November 2020

  • Who should students contact for support during their online exam? minus-thick plus-thick

    If students experience any technical issues which impact their ability to complete their online exam, they should contact the IT Helpdesk. This includes issues related to:

    • Internet connection and/or;
    • Computer performance

    When raising an issue, students should note the specific details of the technical issue, including time and any screen shots or other evidence to support their request.

    The IT Helpdesk can be contacted on the following phone numbers:

    • Local: (08) 8302 5000
    • Interstate & Country: 1300 558 654 (cost of a local call)
    • International: (+61 8) 8302 5000 (we can call you back to minimise your call costs)

    Students should not hang up even if they are on hold as a service ticket will be raised once the call is answered. This service ticket will be their evidence of an issue occurring.

    If students require clarification of any question in the exam, they should contact their Course Coordinator via email. They should do this in a new web browser window or a dedicated email client to ensure they are not logged out of the exam. This can occur at any time during the exam.

    If there is an issue that impacts all students in the course, students will receive advice or instructions from the Course Coordinator via email. 

    If there is an issue that impacts all students, such as a learnonline outage, students will receive advice and instructions via SMS and/or email, and details will be made available in myUniSA, under Critical Systems Availability.

    UniSA Online students requiring support during examinations should visit this webpage.

    Last updated: Tuesday 17 November 2020

  • Can I re-use my SP5 2020 online exam for subsequent exams? minus-thick plus-thick

    No. Questions written for an online exam in Learnonline in SP5 2020 cannot be re-used in subsequent exams (including supplementary and deferred) as these questions will technically be in the ‘public’ domain and may be shared during, or after the exam.

    The Teaching Innovation Unit is available to provide support.  Assistance can be sought from TIU’s assessment consults.

    Last updated: Tuesday 17 November 2020

  • Do the changes to teaching and exams apply to UniSA Online students? minus-thick plus-thick

    UniSA Online teaching and exams will all continue as normal, with no changes.

    Exams for UniSA Online courses will continue to run in their usual format, with the normal time allocation.

    Last updated: Tuesday 17 November 2020

8. Staff Returning to Campus

  • How do I return the equipment that enabled me to work from home? minus-thick plus-thick

    Your supervisor will contact you about the arrangements for you to return to campus as and when appropriate. This will include discussing a date for your return and any preparations that need to be undertaken to make the transition to working back on campus as smooth as possible. 

    Last updated: Tuesday 17 November 2020

  • What is our approach to teaching and research? minus-thick plus-thick

    The University will continue to accommodate working from home arrangements for those staff who are not required to physically deliver their duties on campus and have approval from their line manager.

    As advice from SA Health and other relevant agencies changes, we will provide further information. We will continue to do all we can to response to the impact of the pandemic in a proportionate way and with as little disruption to our services and support for students and staff as possible.

    Last updated: Thursday 27 November 2020

  • What should I do if, after I have returned to work, I experience any cold or flu-related symptoms? minus-thick plus-thick

    Any member of the University community, including staff, students, contactors and business visitors, who experience or demonstrate cold and flu symptoms must not attend the University and should be advised to go home if they do present on campus.

    If you think you have symptoms of COVID-19, follow the Australian Government’s Department of Health advice and seek medical help.

    In the event you are not able to attend work as a result of cold and flu symptoms, contact your supervisor, who will advise you on the appropriate leave arrangements.

    Any confirmed cases of COVID-19 must be reported immediately, in line with our COVID 19 reporting protocol, via email to PTC@unisa.edu.au.

    If you need further advice about your symptoms, the National Coronavirus Hotline is available 24 hours a day, 7 days a week on 1800 020 080.

    Last updated: Tuesday 17 November 2020

  • I am in a high-risk category for COVID-19, is it safe for me to work on campus? minus-thick plus-thick

    The University recognises that people with underlying illnesses that make them more vulnerable to respiratory disease, including those with diabetes, chronic lung disease, kidney failure, people with suppressed immune systems and older people, are at a higher risk of serious illness if they contract COVID-19.

    If a member of staff, or someone they live with, has a pre-existing health condition that could potentially increase the severity of the virus if they contract it, they should work with their supervisor, or People, Talent and Culture representative, to agree appropriate arrangements. These may need to be guided by advice from the relevant treating medical practitioner.

    The University encourages staff who are in high risk groups, or who live with a person in a high-risk category, to seek medical advice to ensure their working arrangements are supported by appropriate risk assessment and decision-making. If a staff member lives with someone in a high-risk group and they are unable to work from home, they may need to take leave to cover the period when they are not able to work as the ordinarily would. Information on the leave provisions staff can access can be found here.

    Last updated: Tuesday 15 December 2020

  • Do I need to download the COVIDSafe App? minus-thick plus-thick

    Staff are strongly encouraged to download and utilise the COVIDSafe application in line with Government advice however this is a personal decision and staff are not obliged to do this. The University recognises the app as a measure to assist in minimising the risk of infection and staying healthy, but acknowledges that, ultimately, it is an individual choice.

    The Australian Government has released the COVIDSafe app to speed up contact with people potentially exposed to coronavirus. This helps to protect others who may have been within 1.5m of an infected person for 15 minutes or longer and enables public health officers to offer testing more rapidly so the appropriate advice and action can be provided.

    If a member of the University  community is diagnosed with coronavirus or advised to self-isolate because they have been exposed they should follow the COVID-19 reporting protocol and immediately notify the University by email to PTC@unisa.edu.au. 

    Last updated: Tuesday 17 November 2020

  • I am not in a high-risk category, but I have concerns about returning to work. Can I choose to continue to work from home? minus-thick plus-thick

    In the first stages of our return to on-campus activities, staff who can work productively and effectively from home can continue to do so with the support of their supervisor and if regular contact with team members and other colleagues can be ensured. Staff will need to contact their supervisor or relevant People, Talent and Culture Business Partners for information about how the return to campus plans impact their individual position before returning to campus so this can be managed effectively in consideration of the health and safety of the staff member and other staff. The University is supportive of flexible working however the impact on the local area and teams needs to be considered and approval is required from your supervisor.  

    Last updated: Tuesday 17 November 2020

  • What physical distancing measures has the University implemented? minus-thick plus-thick

    University staff, in all work environments, must adhere to UniSA’s Social Distancing Protocol and the physical distancing rule outlined in the State Government’s Emergency Management Direction. Accordingly, maximum occupancy for indoor areas will be calculated based on room size. Clear signage has been provided at the entrance of all general teaching and meeting spaces to indicate the maximum occupancy. Generally, all work environments have been designed so that individuals have greater than 2 sqm, however if staff have any concern they can contact their local FM Assist office for advice. Staff are able to attend business meetings on campus where physical distancing measures can be maintained. Long or large meetings where physical distancing is more difficult to maintain should be facilitated by audio-visual link, for example via zoom.

    Last updated: Monday 29 March 2021

  • Can I use the on campus prayer rooms when I return to work or study on campus? minus-thick plus-thick

    Yes. You will need to consider the number of people in the prayer room at any one time and follow the physical distancing and density requirements set out in the State Government’s Emergency Management Direction. The capacity of all shared spaces is clearly signed to align with official health advice and limitations must be followed.

    Last updated: Monday 29 March 2021

     

  • Will University events now recommence? minus-thick plus-thick

    The University will continue to manage non-essential events in line with State and Federal Government advice.

    • Large Events will only be held under strict advice of the Chief Medical Officer (CMO).
    • Small Events and Workshops/Conferences can be hosted online or within appropriate physical distancing protocols on campus, and in line with government advice about the maximum number of people who can come together.

    To find out more about the University’s process when planning an event on campus, please refer to the FAQ ‘What COVID-19 requirements do I need to be aware of when planning an event on campus?’.

    Last updated: Tuesday 16 February 2021

  • Should I be concerned about using public transport to travel to and from work? minus-thick plus-thick

    Adelaide Metro have increased cleaning schedules across all public transport modes and disinfectant products recommended under national health guidelines are being used.

    In addition to standard cleaning, extra crews are being used across the network with particular focus being given to hard surfaces such as handrails, validators and push buttons.

    Adelaide Metro has also transitioned to a cashless system to help prevent the spread of COVID-19.

    Follow @AdelaideMetroSA on Twitter for updates, check the Adelaide Metro website, or contact the Adelaide Metro InfoLine on 1300 311 108.  If you are feeling ill with flu-like symptoms, please avoid travel on public transport and remain home and contact your supervisor.

    Last updated: Tuesday 17 November 2020

  • Can we now travel further afield, interstate or overseas? minus-thick plus-thick

    The University will continue to take a cautious approach to travel based on government medical advice and essential business and/or personal needs. The return to campus roadmap sets out the high level advice and more information is available via the Smartraveller website and the University Travel website. Any requirement for you to travel in relation to your role and responsibilities must be discussed with your supervisor.

    Last updated: Tuesday 17 November 2020

  • Can the University accommodate business visitors at this time? E.g. Contractors, volunteers and couriers. minus-thick plus-thick

    All essential business visitors are able to attend University campus environments in locations where physical distancing measures can be easily maintained. All visitors will be expected to comply with the social distancing and hygiene protocols in place.

    Last updated: Tuesday 17 November 2020

  • I share a workspace with another staff member. Is this in breach of physical distancing protocols? minus-thick plus-thick

    Not necessarily. Workspaces (e.g. hot-desks, job-sharing facilities, communal areas) that are regularly used by more than one staff member will require a  local disinfecting protocol and a roster of attendance to ensure physical distancing and hygiene measures can be maintained. Responsibility for disinfecting shared workstations rests with the local area. In the first instance disinfectant wipes (or equivalent) will be made available via FM Assist offices.

    Staff members who regularly share workspaces should contact their supervisor to ensure appropriate arrangements are in place to ensure physical distancing and hygiene practices can be maintained effectively or an alternative workspace/location agreed.

    Last updated: Tuesday 17 November 2020

  • I have observed a staff member (or student) exhibit symptoms that I suspect to be COVID-19. What should I do? minus-thick plus-thick

    As with all situations involving colds and flu viruses, please advise people who are unwell to stay home until they have fully recovered. You can recommend them to seek medical advice with their own treating medical practitioner or at the UniSA Medical Clinic. Staff should phone ahead before attending in person.

    If a member of the University  community is diagnosed with coronavirus or advised to self-isolate because they have been exposed they should notify the University by email to PTC@unisa.edu.au. Please refer to the University’s COVID-19 reporting protocol for details.

    Last updated: Tuesday 17 November 2020

  • Can we share food at a Team/Unit Meeting? Or have a morning tea? minus-thick plus-thick

    The Department of Health recommends, to protect yourself, your co-workers and others that food handling and sharing be limited in the workplace.

    For small group meetings (single table, team meetings), a share platter of food is allowed.

    For larger group meetings (where multiple tables are required), it is advised that shared food be restricted to each table and only consumed by people seated at that table.

    Last updated: Tuesday 17 November 2020

  • Can we have a BBQ/Sausage Sizzle? minus-thick plus-thick

    Yes, this is considered as takeaway food, but certain measures must be taken to reduce the risk of infection, including:

    • People being served must practice physical distancing when lining up to order and practice good hygiene.
    • No self-service of condiments etc. (person serving the food must apply condiments).
    • Cooked food must be protected from contamination and stored away from the area where orders are placed.

    Last updated: Tuesday 17 November 2020